[Hiring] AR/AP Specialist REMOTE USA

Position: AR/AP Specialist

Date Posted: September 6, 2025

Industry: Healthcare / Compliance / Finance

Employment Type: Full-time

Experience: 2+ years in Accounts Receivable

Qualification: Estimated: Bachelor’s degree in Accounting, Finance, or a related field (preferred)

Location: Denver, CO, United States

Company: Propelus

Description:

Propelus is seeking a meticulous AR/AP Specialist to join its Finance team and help maintain accurate, timely financial records. In this role you’ll primarily manage the end-to-end customer billing lifecycle, support collections, and contribute to cash-flow management — while also assisting with accounts payable and general finance/office administration. You’ll work with modern finance systems (Maxio, NetSuite) and become an important part of a collaborative finance team that supports the company’s compliance-focused healthcare solutions.

Key Responsibilities:

• Own daily Accounts Receivable operations: process payments (ACH/checks), post transactions, and maintain AR records in Maxio and NetSuite.
• Coordinate local deposits by visiting the Jacksonville Beach office 2–3 times per week to process incoming mail and deposit checks at the bank/lockbox.
• Drive customer collections: send collection emails, follow up on overdue accounts, and partner with Customer Success Managers to resolve disputes and billing questions.
• Serve as a primary contact for billing inquiries, proactively managing the billing inbox and responding to questions from customers, CSMs, and Account Executives.
• Monitor AR aging, produce bi-weekly management reports, and ensure all financial records are accurate and audit-ready.
• Assist with Accounts Payable processing ensuring three-way matches and compliance with company policies.
• Perform basic monthly reconciliations and support ad-hoc financial reporting as needed.
• Support general finance and office admin tasks: assist with audits, handle incoming mail, and support People Operations with administrative duties.

What You’ll Bring:

• 2+ years of direct Accounts Receivable experience.
• Solid understanding of accounting fundamentals and financial reporting.
• High proficiency with Google Suite and Microsoft Excel (basic formulas and data entry/analysis).
• Experience with NetSuite or Maxio is a plus.
• Exceptional attention to detail, strong communication skills, and a professional demeanor.
• Self-starter mentality with the ability to collaborate effectively within a team.

Benefits & Perks (US-based employees):

• Professional development allowance and career growth opportunities.
• Competitive PTO, flexibility, and paid time off for volunteering/new parent leave.
• 401(k) with company match and financial planning resources.
• Medical, dental, and vision options (HSA/FSA choices) and other insurance plans.
• Lifestyle Spending Account (annual allowance for wellness/ lifestyle needs).
• Recognized employer awards and an inclusive, diverse workplace culture.

If you’re detail-oriented, comfortable working with modern financial platforms, and want to contribute to a mission-driven company supporting healthcare workforce compliance, this role offers strong growth and learning opportunities.

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