[Hiring] Administrative Operations Coordinator REMOTE USA
Position: Administrative Operations Coordinator
Date Posted: 6th November 2026
Industry: Higher Education / Healthcare Administration
Employment Type: Full Time
Experience: Minimum 2 Years of Related Administrative Experience
Qualification: Bachelor’s Degree (BS) in a relevant field
Salary: $40,685 – $65,083 per year
Location: REMOTE, United States
Company: University of Kentucky
Description:
The University of Kentucky College of Medicine is seeking a highly organized and detail-oriented Administrative Operations Coordinator to support workforce administration, recruitment, onboarding, immigration sponsorship, and employment-related processes. This fully remote position is ideal for professionals who can manage complex administrative activities while maintaining accuracy, compliance, and excellent service standards.
The successful candidate will coordinate employment lifecycle processes, maintain records and tracking systems, support recruitment activities, manage documentation, and collaborate with departments, employees, candidates, and university offices. This role requires strong communication skills, adaptability, and the ability to independently manage multiple priorities in a remote work environment.
Key Responsibilities:
• Coordinate administrative processes related to recruitment, onboarding, workforce administration, and employment activities.
• Monitor documentation requirements, deadlines, and critical employment-related processes.
• Maintain accurate records, tracking systems, SharePoint resources, and process documentation.
• Communicate effectively with internal teams, candidates, employees, and external stakeholders.
• Support recruitment activities, immigration sponsorship processes, and employment administration.
• Utilize web-based systems and technology tools to improve operational efficiency.
• Assist with process improvement initiatives and maintain high-quality administrative standards.
• Manage multiple priorities while ensuring timely completion of assigned tasks.
Requirements:
• Bachelor’s Degree (BS) in a relevant field.
• Minimum 2 years of related administrative experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple deadlines and competing priorities.
• Strong problem-solving skills and professional judgment.
• Experience working independently in a remote environment.
• Ability to learn new systems, technologies, and business processes quickly.
• Strong customer service and relationship-building abilities.
• Strong knowledge of:
• Administrative operations and workforce coordination
• Recruitment, onboarding, and employment processes
• Records management, documentation, and process improvement
• Web-based systems, SharePoint, and operational support tools
Preferred Experience:
• Human Resources or Talent Acquisition
• Higher Education Administration
• Immigration or International Services Support
• Workforce Administration or Employee Services
• Project or Program Coordination
• Business Administration or Administrative Services
• Process Improvement and Operational Support
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