[Hiring] Administrative Executive Dubai UAE
Position: Administrative Executive
Date posted: 2025-07-30
Industry: other
Employment type: Full Time
Experience: 1 to 2 year
Qualification: Bachelor’s Degree holder
Salary: AED3,000.00 – AED3,500.00 per month
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
Job Title: Administrative Executive
Location: Dubai, UAE
Experience Required: 1–2 years (UAE experience in Facilities Management, Building Maintanance and Renovation)
Job Type: Full-time
Job Summary:
We are seeking a proactive and well-organized Administrative Assistant with 1–2 years of UAE experience in Facilities Management , Building Renovation & Maintenance. The ideal candidate will support day-to-day office operations, assist the maintenance team, manage documentation, and ensure smooth coordination across departments and vendors.
Key Responsibilities:
- Provide administrative support to the operations and maintenance team.
- Prepare and manage documentation such as quotations, job cards and relevant reports.
- Track AMC contracts, project timelines, and renewal dates.
- Schedule and coordinate site visits, meetings, and inspections.
- Handle correspondence with clients, suppliers, and subcontractors.
- Maintain filing systems (both electronic and hard copy).
- Monitor inventory and requisition office and maintenance supplies.
- Liaise with facility engineers and supervisors for daily task updates.
Requirements:
- 1–2 years of experience in the UAE in an administrative role within Facilities Management, Building Maintenance, or Renovation.
- Knowledge of maintenance workflows, FM terminology, and vendor coordination.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of CRM or FM software is a plus.
- Strong communication and organizational skills.
- Ability to handle multiple tasks and meet deadlines.
- Fluent in English; knowledge of Hindi is a plus.
- Pay: AED3,000.00 – AED3,500.00 per month
