[Hiring] Administrative Coordinator REMOTE USA
Position: Administrative Coordinator
Date Posted: June 7, 2026
Industry: Biotechnology / Healthcare / Pharmaceuticals
Employment Type: Full Time
Experience: 2–5 Years Administrative Experience in Fast-Paced or Corporate Environment
Qualification: Associate Degree or Equivalent Experience (High School Diploma with 4+ Years Experience Also Accepted)
Salary: 69,641.35USD -94,220.65 USD
Location: United States, REMOTE
Company: Amgen
Description:
Amgen is seeking a highly organized and proactive Administrative Coordinator to support its global leadership team within the Rare Disease and broader business functions. The role plays a key part in ensuring smooth daily operations, efficient scheduling, and seamless coordination across multiple time zones in a fast-paced biotech environment.
This position requires a detail-oriented professional who can manage complex calendars, coordinate executive-level meetings, and support operational and administrative processes. The successful candidate will contribute to Amgen’s mission of serving patients by enabling leadership teams to operate effectively and efficiently.
Key Responsibilities:
• Manage complex executive calendars across multiple global time zones
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting
• Support meetings, conferences, and events including logistics, setup, and coordination
• Organize congresses, leadership summits, off-site meetings, and team events
• Prepare meeting materials and ensure smooth execution of virtual and in-person sessions
• Maintain departmental records, distribution lists, and organizational charts
• Process purchase orders, invoices, vendor coordination, and related administrative tasks
• Track action items and follow up on commitments to ensure timely completion
• Support onboarding activities and cross-functional team initiatives
• Identify and support improvements in administrative processes and workflow efficiency
Requirements:
• 2–5 years of administrative or executive support experience preferred
• Experience supporting senior leaders in a fast-paced, matrixed organization
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience with tools such as SAP, Concur, SharePoint, WebEx, and Microsoft Teams is an advantage
• Ability to handle confidential information with discretion and professionalism
• Strong interpersonal skills and ability to collaborate across teams
• Strong knowledge of:
• Executive Calendar Management
• Travel Coordination and Expense Reporting
• Corporate Event and Meeting Planning
• Administrative Systems and Documentation
• Microsoft Office and Collaboration Tools
• Cross-functional Coordination in Corporate Environments
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