[Hiring] Administrative Coordinator REMOTE USA
Position: Administrative Coordinator
Date Posted: December 8, 2025
Industry: Risk Management / Security Services
Employment Type: Full Time
Experience: Minimum 5 years office administration experience
Qualification: Bachelor’s degree in Business Administration or related field
Salary: USD $27.00 – $28.00 /Hr.
Location: Remote, California or Texas, USA
Company: PINKERTON | Comprehensive Risk Management
Description:
PINKERTON, a global leader in enterprise risk management and security services for over 170 years, is seeking an Administrative Coordinator to join their team. This role is crucial for ensuring smooth administrative operations within a designated client department. The position involves managing daily administrative tasks, coordinating meetings and activities, maintaining accurate records, and analyzing processes to implement efficiency improvements. The Administrative Coordinator will support projects, assist with budgeting and reporting, and contribute to the overall operational success of the department while upholding Pinkerton’s core values of integrity, vigilance, and excellence.
Key Responsibilities:
• Oversee daily administrative functions and department operations.
• Manage correspondence, schedule meetings, and coordinate activities and events.
• Analyze existing processes and develop strategies for operational improvements.
• Implement and revise systems and procedures to enhance efficiency.
• Maintain accurate digital and physical records for accessibility and compliance.
• Prepare agendas, take meeting notes, and archive documentation.
• Assist in creating reports, presentations, and support budgeting efforts.
• Identify and resolve operational issues, providing effective solutions.
• Build and maintain positive relationships with clients, colleagues, and management.
• Research and develop new methods to improve workflow and client satisfaction.
• Document procedures and communicate actions needed to management.
• Participate in special projects and perform other duties as assigned.
Qualifications:
• Bachelor’s degree in business administration or a related field.
• Minimum five years of office administration experience.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Detail-oriented with strong project coordination skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Benefits:
• Employer-paid life and accidental death & dismemberment insurance.
• Voluntary life and AD&D insurance options.
• Medical coverage including Health Savings Account (HSA).
• Flexible Savings Account (FSA).
• Dental and vision insurance plans.
• Short-term and long-term disability coverage.
• 401(K) retirement plan with employer match.
• Paid time off including vacation, personal days, sick leave, and holidays.
• Employee assistance programs and wellness initiatives.
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