[Hiring] Administrative Coordinator REMOTE USA
Position: Administrative Coordinator
Date Posted: September 8, 2025
Industry: Higher Education / Public Health / Administration
Employment Type: Casual / On Call
Experience: Two years of related experience
Qualification: High School Diploma or equivalent (additional education may substitute; advanced degree preferred for some candidates)
Salary: $18.20 – $33.90 HRLY (Commensurate with experience)
Location: Washington, DC, United States (Remote)
Company: Johns Hopkins University
Description:
Overview
The Administrative Coordinator provides core administrative and office-management support to ensure efficient operation of an office, unit, or program. This role requires close collaboration with colleagues across teams and frequent coordination to plan events, manage schedules, handle records, and support both routine and confidential administrative tasks.
Specific Duties & Responsibilities
• Plan, organize and support daily activities of the office, unit, or program.
• Manage calendars for teams or individuals; schedule meetings and coordinate logistics.
• Prepare meeting materials (draft agendas, gather relevant documents) and provide staff support during meetings; record and draft minutes and follow up on action items.
• Provide general office services including payroll assistance, purchasing, records control, office moves/renovations, and facilities repairs/maintenance.
• Serve as a liaison with internal and external service providers as required.
• Identify administrative problems or inefficiencies and recommend practical solutions.
• Analyze operating practices (record-keeping, forms, workflow, office layout) and recommend process improvements.
• Compile and develop regular reports and assist in the preparation of presentations.
• Help plan special events and functions such as workshops and conferences and coordinate event logistics.
• Perform non-routine and confidential administrative duties as necessary.
• Coordinate and supervise work assignments for students or temporary support staff as needed.
• Assist with basic financial tasks including expense reports, invoices and reimbursements.
Position Specific Details
• Provide targeted operational and administrative support to the Finance & Sponsorship Committee and the Communications & Marketing Committee for the International Primary Health Care Conference 2025 (ICPHC25) in Addis Ababa, Ethiopia (October 6–10, 2025).
• Help identify and track potential sponsors and funding opportunities.
• Support development and distribution of promotional materials (flyers, social content, email newsletters).
• Assist with drafting and distributing press releases and media kits.
• Help coordinate media outreach and press engagement and monitor engagement metrics from digital channels.
• Provide on-site support during the conference with focus on sponsor representation and media coordination.
Minimum Qualifications
• High School diploma or graduation equivalent.
• Two years of related experience.
• Note: Additional education may substitute for required experience per JHU equivalency guidelines.
Preferred Qualifications
• Master’s degree and experience in health systems in LMICs and primary health care program planning preferred.
• Prior large-scale conference planning and execution experience is advantageous.
Technical Qualifications And Specialized Certifications
• Highly proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
Technical Skills And Expected Level Of Proficiency
• Calendar Management — Intermediate
• Electronic Office Tools — Intermediate
• Event Coordination — Intermediate
• Financial Administration — Intermediate
• Meeting Coordination — Intermediate
• Office Procedures — Intermediate
• Oral and Written Communications — Intermediate
• Organizational Skills — Intermediate
• Report Writing — Intermediate
Classified Title: Administrative Coordinator
Job Posting Title (Working Title): Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 – $33.90 HRLY (Commensurate w/experience)
Employee group: Casual / On Call
Schedule: Days and hours may vary
FLSA Status: Non-Exempt
Location: Remote
Department name: 10001142-IH – Social and Behavioral Interventions
Personnel area: School of Public Health
Total Rewards
The referenced base salary range shows the low and high end of Johns Hopkins University’s range for this role; not all candidates will be eligible for the top end. Exact pay depends on geographic location, experience, skills, market conditions, education, and other qualifications. Johns Hopkins provides a total rewards package covering health, life, career and retirement benefits. For details see the university benefits page.
Education and Experience Equivalency
JHU may apply its equivalency formula (e.g., undergraduate or graduate credits substituting for experience) where permitted. Applicants finishing their final academic term may be considered eligible.
Background Checks & Employment Policies
Final candidates will be subject to a pre-employment background check. Johns Hopkins reviews convictions on a case-by-case basis consistent with applicable law. The university values diversity, equity and inclusion and is an equal opportunity employer.
Accommodation Information & Vaccine Guidance
If you require accommodations during the application process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. Johns Hopkins encourages COVID-19 vaccination (policies vary by campus/role) and provides additional occupational health requirements where applicable.
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