[Hiring] Administrative Coordinator (Finance & Operations) Dubai UAE
Position: Administrative Coordinator (Finance & Operations)
Date Posted: 11th November 2026
Industry: Private Investment / Financial Services
Employment Type: Full Time
Experience: 5+ Years in Administrative Coordination or Operations
Qualification: Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field
Salary: AED 10,000 – 15,000 per month
Location: Dubai, United Arab Emirates
Company: Confidential (Private Investment Firm – DIFC)
Description:
A well-established private investment firm based in Dubai International Financial Centre (DIFC) is seeking an experienced Administrative Coordinator (Finance & Operations) to join its team. Reporting directly to a Director, this role provides comprehensive support across finance, documentation, compliance, and office operations while working closely with the investment team and senior management.
The ideal candidate will have a strong background in administrative coordination within a financial or investment environment. This position requires exceptional organizational skills, discretion, and the ability to manage confidential information while coordinating with external legal, accounting, and audit partners.
Key Responsibilities:
• Prepare, organize, maintain, and archive KYC, legal, and corporate documentation, including contracts and service agreements.
• Process expenses and invoices while providing financial information to external accountants and auditors.
• Coordinate with legal, accounting, and audit firms regarding filings, renewals, and regulatory compliance.
• Log, monitor, and follow up on requests received from senior management and key stakeholders.
• Manage procurement activities, travel arrangements, meeting coordination, calendars, and office logistics.
• Support HR administration, including employee onboarding, records management, leave administration, and insurance documentation.
Requirements:
• Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 5 years of experience in administrative coordination or operations, preferably within a financial or investment environment.
• Hands-on experience with KYC documentation and expense management.
• Excellent written and spoken Arabic and English communication skills.
• Strong proficiency in Microsoft Office, particularly Microsoft Excel.
• Excellent organizational, analytical, and communication skills with a high level of accuracy.
• Ability to maintain strict confidentiality and handle sensitive information professionally.
• Strong knowledge of:
• KYC documentation, compliance, and corporate records management.
• Expense management, invoicing, and administrative finance processes.
• Microsoft Excel, office administration, and stakeholder coordination.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
