[Hiring] Administrative Bookkeeper REMOTE USA
Position: Administrative Bookkeeper
Date Posted: December 3, 2025
Industry: Accounting / Investment / Family Office
Employment Type: Full Time / Remote
Experience: Not Specified
Qualification: Estimated Qualification: Diploma/Degree/Certificate in Accounting, Finance, or related field
Salary: $10+ per hour
Location: Texas, United States (REMOTE)
Company: Structure 2 Scale
Description:
Structure 2 Scale is looking for a detail-oriented and proactive Administrative Bookkeeper to manage accounting and investment records for multiple LLCs within a growing family office. This role requires meticulous attention to detail, strong organizational skills, and experience with bookkeeping, particularly for real estate or investment-related accounting.
Key Responsibilities:
Bookkeeping & Accounting
- Record and reconcile all financial transactions across 34 LLCs on a monthly basis.
- Ensure accurate logging of income, expenses, and investment-related payments.
- Identify and report missing or delayed payments promptly.
- Maintain clean, up-to-date books ready for submission to the tax accountant.
- Prepare and provide monthly P&L statements and balance sheets.
- Track and organize all K-1s, investment returns, and related tax documentation.
- Coordinate with external accountants for annual tax filings.
- Migrate or maintain accounting systems (currently Inflow; flexibility for QuickBooks or similar platforms).
Investment Tracking & File Management
- Maintain detailed records of all active investments (oil & gas, short-term lending, real estate, etc.).
- Track expected returns, distributions, and investment milestones.
- Ensure all investment agreements and supporting documents are properly filed and organized.
- Cross-reference deposits and income entries with investment agreements for accuracy.
Administrative Support
- Provide light executive and administrative support to the Managing Partner and family, including document organization, scheduling follow-ups, and file management.
- Support internal organization and process efficiency within family office operations.
- Handle confidential financial and personal information with the utmost discretion.
Qualifications:
- Proven experience in bookkeeping and accounting for small businesses or investment entities.
- Proficiency in accounting software such as QuickBooks Online, Xero, or similar.
- Strong understanding of reconciliations, P&L statements, and balance sheet preparation.
- Excellent organizational and documentation skills.
- High attention to detail and ability to work independently.
- Strong communication and reporting skills.
Preferred:
- CPA certification (a plus but not required).
- Experience in manufacturing, real estate, or investment-related bookkeeping.
- Familiarity with integrating third-party applications with QuickBooks Online.
Perks & Benefits:
- Prepaid Healthcare Card worth up to $1,000 USD
- Work from anywhere in the Philippines with flexible scheduling aligned to US Eastern Time Zone
- Competitive pay plus quarterly performance-based bonuses
- Generous PTO: 5 days after 6 months + 5 days after 1 year
- Join a supportive, purpose-driven Filipino community
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
