[Hiring] Administrative Assistant REMOTE USA
Position: Administrative Assistant
Date Posted: 05 February 2026
Industry: Administrative Support / Corporate Services / Executive Assistance
Employment Type: Full Time
Experience: Not Specified
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate
Salary: $30.00 – $33.50 per hour
Location: Portland, ME, United States, REMOTE
Company: WEX
Description:
WEX is looking for a highly organized and proactive Administrative Assistant to provide full administrative support to the Digital Leadership Team at our Corporate Headquarters in Portland, ME. This role is ideal for someone with exceptional communication skills, a strong eye for detail, and the ability to prioritize multiple tasks effectively.
Key responsibilities include:
Executive Support:
• Manage calendars for SVPs and VPs, including scheduling meetings, appointments, and travel arrangements
• Prepare, edit, and proofread correspondence, presentations, and reports
• Maintain confidential files and records
• Coordinate and manage expenses and reimbursements
• Provide general administrative support, including ordering supplies and coordinating maintenance requests
Event Coordination:
• Assist in planning and executing in-person events for the Dallas hub, including team meetings, client events, and company-wide gatherings
• Support planning and execution of off-site meetings and events for the Digital Leadership Team
• Coordinate event logistics such as venue selection, catering, and A/V requirements
• Manage event registration and communication with attendees
• Provide on-site support during events
• Track and manage event budgets and expenses
Experience & Skills Required:
• Proven experience as an administrative assistant or similar role with strong executive presence
• Excellent organizational and time management skills with the ability to prioritize effectively
• Strong written and verbal communication skills
• Proficiency in Google Suite
• Ability to work independently and collaboratively within a team
• Maintain confidentiality and handle sensitive information with discretion
• Event planning and coordination experience is a plus
WEX offers a competitive compensation package including base pay, potential bonuses, and comprehensive benefits such as health, dental, vision insurance, retirement savings plan, paid time off, disability insurance, life insurance, tuition reimbursement, and flexible spending options.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
