[Hiring] Administrative Assistant REMOTE USA

Position: Administrative Assistant

Date Posted: January 5, 2026

Industry: Administration / Office Support

Employment Type: Full Time

Experience: Not Specified

Qualification: High school diploma or equivalent; associate or bachelor’s degree preferred

Salary: $45,000 to $62,000 per year

Location: United States REMOTE

Company: Hepdex

Description:
ABOUT THE ROLE – ADMINISTRATIVE ASSISTANT

Hepdex, in collaboration with FXBC Mid North Coast, is seeking a proactive and detail-oriented Remote Administrative Assistant. This position plays a key role in supporting day-to-day operations, ensuring smooth communication across departments, and contributing to the efficiency and success of the team. It’s an ideal opportunity for organized professionals who thrive in a fast-paced remote work environment.

Key Objectives:

• Deliver comprehensive administrative support to improve operational efficiency.
• Manage correspondence, scheduling, and documentation with accuracy and professionalism.
• Act as a reliable point of contact for internal teams and external partners.
• Streamline processes to support company growth and operational success.

Responsibilities:

• Coordinate calendars, appointments, and meetings for team members.
• Prepare, proofread, and organize documents, reports, and presentations.
• Handle incoming calls, emails, and communications promptly and professionally.
• Maintain and update databases, records, and filing systems.
• Assist with travel arrangements and expense reporting as needed.
• Support project coordination and follow up on outstanding tasks.
• Collaborate with various departments to ensure seamless workflow.
• Identify opportunities to improve administrative processes and implement effective solutions.

Requirements:

• Proven experience as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and familiarity with virtual collaboration tools.
• Ability to work independently and manage time effectively in a remote setting.
• Attention to detail and commitment to maintaining confidentiality.
• Reliable internet connection and suitable home office environment.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Experience supporting teams in remote or hybrid work settings is a plus.
• Basic knowledge of project management or CRM software is advantageous.

Benefits:

• Flexible remote work arrangement promoting work-life balance.
• Opportunities for professional development and career advancement.
• Collaborative and inclusive company culture.
• Competitive compensation with performance-based incentives.
• Supportive leadership focused on employee well-being.

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