[Hiring] Administrative Assistant REMOTE USA
Position: Administrative Assistant
Date Posted: January 3, 2026
Industry: VFX / Creative Production
Employment Type: Full Time
Experience: Minimum 1–2 years in VFX or related production industry
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate
Salary: $25/hr – $32/hr
Location: Los Angeles, CA, United States, REMOTE
Company: CoSA VFX
Description:
CoSA VFX is a fast-paced, collaborative visual effects production company supporting a wide range of creative projects and client partnerships. We are seeking a proactive, detail-oriented Administrative Assistant based in Los Angeles, CA, who thrives in a dynamic environment and will initially support business development initiatives.
The ideal candidate demonstrates strong judgment, knows when to take initiative versus seeking guidance, and brings a solutions-oriented mindset to their work. Professionalism, clear communication, and effective collaboration across departments are highly valued.
Responsibilities:
• Manage communications during designated coverage windows, assessing urgency, responding appropriately, and maintaining a professional tone with clients and internal teams
• Coordinate internal, external, virtual, and in-person meetings; take detailed notes and distribute summaries, action items, and follow-ups
• Maintain daily task lists and assist in tracking ongoing projects
• Proactively identify potential gaps, conflicts, or bottlenecks and flag them early
• Manage databases (Airtable), secure file sharing, and version control
• Organize and maintain NDAs, contracts, and essential project documentation
• Conduct research to support active projects and internal initiatives, including identifying overlaps, trade opportunities, and industry developments
• Create and maintain a shared calendar of industry-related events (festivals, conferences, talks, screenings) for internal visibility
• Coordinate travel arrangements and assist with LA-based logistics, client deliveries, and time-sensitive errands
• Provide administrative support across departments in a fast-paced production environment
• Perform other responsibilities as assigned
Requirements:
• Strong written and verbal communication skills, with ability to translate requests into clear, actionable tasks
• Excellent organizational skills, attention to detail, and consistency when managing high-volume tasks
• Comfortable managing email, calendar, and task flows while understanding priority and urgency
• Sound judgment for acting independently versus seeking guidance or approval
• Reliable transportation when required
• Collaborative, proactive, and solutions-oriented mindset with strong task ownership
• Ability to adapt quickly to shifting priorities and multiple workflows
• Professional demeanor and effective teamwork skills
• Handle confidential and sensitive information with discretion
• Familiarity with Shotgrid, Airtable, and Microsoft Suite
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
