[Hiring] Administrative Assistant REMOTE USA
Position: Administrative Assistant
Date Posted: November 28, 2025
Industry: Financial Technology / Fintech
Employment Type: Full Time
Experience: Minimum of 2+ years in administrative support, executive assistance, or related roles
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate
Salary: $33.50 – $45.50 per hour
Location: United States, REMOTE
Company: Circle
Description:
Join Circle, a pioneering fintech company transforming global value transfer through blockchain technology. As an Administrative Assistant, you will provide crucial administrative and operational support to senior leadership and multiple departments, ensuring smooth daily operations and effective project execution. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, innovative environment.
Responsibilities:
• Manage and optimize complex calendars across multiple time zones, resolving scheduling conflicts efficiently
• Coordinate domestic and international travel, including flights, accommodations, and detailed itineraries
• Assist in organizing company-wide events, leadership meetings, and offsites, ensuring seamless execution
• Prepare and organize meeting materials, including presentations, reports, and spreadsheets, with accuracy and timeliness
• Maintain documentation, project tracking, and communication channels for effective follow-up
• Act as a liaison between internal teams and external partners while maintaining professionalism and confidentiality
• Support onboarding for new hires, including logistics and document management
• Contribute to special projects enhancing team productivity, culture, and operational efficiency
• Handle miscellaneous administrative tasks to support overall business operations
Requirements:
• Proven experience managing multiple priorities in fast-paced, technology-driven, or global organizations
• Exceptional written and verbal communication skills, with experience interacting with leadership and cross-functional teams
• Discretion and confidentiality in handling sensitive information
• Strong problem-solving skills and a proactive mindset
• Ability to work independently and collaboratively in remote or distributed teams
• Familiarity with generative AI tools (e.g., ChatGPT, Gemini) and prompt development preferred
• Experience supporting senior leaders in public technology or fintech companies is a plus
• Knowledge of international travel coordination and global team operations desirable
• Proficiency with Slack, Apple MacOS, and GSuite applications
Benefits:
• Competitive hourly rate of $33.50 – $45.50 per hour
• Opportunity for day-one PERM sponsorship for qualified candidates
• Flexible remote and distributed work environment
• Professional development opportunities in a fast-growing organization
• Participation in a mission-driven company committed to innovation, inclusion, and excellence
• Access to cutting-edge blockchain and fintech technologies
• Featured benefits: Medical insurance, Vision insurance, 401(k)
Equal Opportunity:
Circle is an equal opportunity employer, committed to fostering an inclusive environment for all employees. Participation in E-Verify program where applicable.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
