[Hiring] Administrative Assistant II REMOTE USA
Position: Administrative Assistant II
Date Posted: December 29, 2025
Industry: Education / Administration
Employment Type: Full Time
Experience: Minimum of 1 year of related administrative experience
Qualification: High school diploma or GED; proficiency in Microsoft Office Suite or similar applications
Location: United States, REMOTE
Company: Palm Beach State College
Description:
Palm Beach State College (PBSC) is seeking a detail-oriented and proactive Administrative Assistant II to support departmental operations. This role plays a critical part in maintaining smooth administrative workflows, supporting budget activities, processing grant-related requests, and facilitating internal and external communication. The position is grant-funded, and employment continuation depends on the availability of grant funding.
Key responsibilities include:
- Perform administrative and clerical duties, including scheduling appointments and meetings
- Prepare requisitions, electronic purchase orders, and assist in budget preparation and transfers
- Maintain departmental records, databases, logs, and cost records
- Organize files, manuals, and distribute materials as needed
- Type, edit, and proofread forms, reports, memos, and correspondence
- Design and manage spreadsheets with multiple functions, formulas, and links
- Input and edit data within existing databases and generate reports
- Respond to inquiries from internal staff and external stakeholders professionally
- Assist in preparing presentations with customized formatting
- Order office supplies, equipment, and materials
- Perform additional tasks as assigned to support departmental functions
The ideal candidate will demonstrate excellent organizational skills, attention to detail, and the ability to communicate effectively with a diverse population, including students, faculty, staff, and external partners. Regular physical attendance and flexibility in a dynamic environment are required.
Benefits include:
- Tuition fee waiver and reimbursement programs at PBSC
- Health, dental, and vision insurance coverage
- Disability and life insurance options
- Parental leave and wellness programs
- Paid time off including vacation, sick leave, holidays, and college breaks
- Potential remote or hybrid work opportunities
- Access to professional development programs, leadership workshops, and training
- Participation in state retirement plans and voluntary 403(b) and 457 plans
- Additional wellness and stress management resources
Palm Beach State College is an equal opportunity employer committed to fostering a diverse and inclusive workplace where all employees feel valued and supported.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
