[Hiring] Administrative Assistant II REMOTE USA

Position: Administrative Assistant II

Date Posted: September 18, 2025

Industry: Technology / Telecommunications

Employment Type: Full Time

Experience: Experience in administrative support (Not Specified)

Qualification: Proven administrative support experience; proficiency with Microsoft Office and collaboration tools; strong organizational and communication skills

Salary: $43,900 – $70,100 USD

Location: Baltimore, MD, United States, REMOTE

Company: Ciena

Description:

We are looking for a reliable Administrative Assistant II to provide dedicated executive support to the Vice President of the Global Submarine and International MOFN team. This role plays a central part in keeping executive schedules, travel, expenses, and communications running smoothly while producing reports and operational summaries that help the team stay informed.

Key responsibilities:

• Manage complex calendars, schedule meetings and calls, and coordinate cross-timezone appointments.
• Arrange travel logistics, book flights and accommodations, and prepare detailed itineraries.
• Prepare, submit and reconcile expense reports in line with company policy.
• Draft, format and manage correspondence, presentations and internal communications.
• Organize meetings and events, including logistics, materials and follow-up actions.
• Create and maintain dashboards or summary reports to provide activity insights for the team.
• Handle confidential information appropriately and maintain a high level of professionalism.

Must-have qualifications:

• Demonstrable experience providing administrative or executive support in a corporate environment.
• Proficiency with Microsoft Office and common collaboration tools.
• Strong organizational, prioritization and written/verbal communication skills.
• Ability to work both independently and collaboratively across distributed teams.
• Discretion when handling sensitive or confidential matters.

Nice-to-have:

• Experience with data/reporting tools such as Power BI or Tableau.
• Familiarity with CRM systems like Salesforce.
• Multilingual abilities or exposure to international business contexts.

Pay & benefits:

• Annual pay range for the primary location: $43,900 – $70,100 USD.
• Eligible employees may receive discretionary incentives; benefits typically include medical, dental, vision, retirement savings with company match, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), paid holidays, and leave entitlements.

Ciena values diversity and is an equal opportunity employer. Applicants who require accommodation in the application or interview process should notify the company.

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