[Hiring] Administrative Assistant II REMOTE USA
Position: Administrative Assistant II
Date Posted: September 17, 2025
Industry: Payments / Financial Services
Employment Type: Full Time
Experience: Minimum 3 Years
Qualification: High School Diploma or equivalent
Location: Westlake Village, CA, United States
Company: Signature Payments by North
Description:
Who we are:
Signature Payments by North delivers tailored payment technology and services to merchants, partners, and developers. With 20+ years’ experience, we combine scalable technology with a hands-on approach to support businesses ranging from small merchants to multinational retailers.
Job Summary:
We’re seeking an adaptable Administrative Assistant II to support the Office Manager/Executive Assistant and Sales team. Based out of our Westlake Village office, you’ll be a multi-functional office resource — managing vendors, supporting company administration, helping maintain office presentation, and running engagement activities that keep the team connected and productive.
What you’ll do:
- Serve as the primary contact for office vendors and suppliers: negotiate pricing, onboard new vendors, and manage vendor relationships.
- Make and track company purchases (office supplies, equipment, memberships), filing receipts and maintaining accurate records.
- Keep the office presentable and functioning — oversee general cleanliness and day-to-day facilities needs.
- Plan, budget for, and execute team events and celebrations to boost morale and engagement.
- Use the company CRM to access customer information and run standard reports as needed.
- Maintain and organize legal and corporate documents (agreements, contracts, Schedule A documents) in the company’s eFiling system.
What we need from you:
- High School Diploma or equivalent required.
- Minimum 3 years of office/administrative experience.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks.
- Comfortable negotiating with vendors and handling purchasing processes.
- Experience with CRM systems and document management is an advantage.
- A collaborative attitude and willingness to support cross-functional teams.
Why join us:
- Work with a seasoned payments provider that values practical solutions and a personal touch.
- A supportive, inclusive workplace that encourages engagement and professional contribution.
- Opportunity to be a key office resource with visible impact on team morale and operations.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
