[Hiring] Administrative Assistant (Executive & Senior Leadership Support) REMOTE USA
Position: Administrative Assistant (Executive & Senior Leadership Support)
Date Posted: 28 January 2026
Industry: Healthcare / Biopharmaceutical Services
Employment Type: Full Time
Experience: 3+ Years
Qualification: High School Diploma required; Associate or Bachelor’s Degree preferred
Location: United States, REMOTE
Company: Neovance
Description:
Neovance is seeking a highly organized Administrative Assistant to provide dedicated support to our Executive Leadership Team (ELT) and Senior Leadership Team (SLT). This role is key in ensuring smooth operations, managing complex schedules, and coordinating high-impact meetings, enabling leaders to focus on strategic priorities and fast, effective decision-making.
Key Responsibilities:
• Manage SLT calendars and coordinate recurring leadership meetings including biweekly check-ins, business reviews, and board sessions.
• Schedule and support Town Hall meetings and executive preparation sessions.
• Coordinate executive availability and logistics across departments.
• Plan and manage in-person leadership meetings, including travel, catering, and venue arrangements.
• Order office supplies, leadership gifts, and handle event-related expenses.
• Maintain a centralized internal calendar of leadership meetings and key events.
• Partner with HR and cross-functional teams on onboarding schedules and ways-of-working initiatives.
• Support agenda development to promote productive and efficient meetings.
• Assist in building and maintaining internal platforms such as SharePoint.
• Provide basic technical support for virtual meetings, including setup, screen sharing, and troubleshooting.
• Review and route invoices for approval and assist with expense reporting and reimbursements.
• Collaborate with other administrative staff to ensure seamless support across departments.
Minimum Qualifications:
• 3+ years of experience in an administrative or executive assistant role.
• Experience supporting senior leaders or executives in a fast-paced environment.
• High school diploma required; associate or bachelor’s degree preferred.
• Experience using Asana.
Additional Skills & Attributes:
• Strong organizational and time-management skills, with the ability to prioritize competing demands.
• High professionalism, discretion, and reliability.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information.
• Comfortable working independently and proactively solving problems.
• Strong attention to detail and follow-through.
• Collaborative mindset with the ability to build strong relationships across teams.
• Basic proficiency with collaboration tools such as calendar systems, virtual meeting platforms, and document-sharing tools.
Compensation & Benefits:
• Medical, Dental, and Vision coverage.
• Life Insurance and Short- & Long-Term Disability.
• 401(k) with 5% company match and immediate vesting.
• Personal Time Off (PTO) or Flexible Time Off (FTO).
• Company bonus where applicable.
• Compensation depends on candidate’s location, experience, skills, and qualifications.
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