[Hiring] Administrative Assistant Dubai UAE

Position: Administrative Assistant  

Date Posted: October 19, 2025

Industry: Leisure / Entertainment / Events

Employment Type: Full Time

Experience: 1–2 years in an administrative or coordination role (preferably in entertainment, events, or hospitality)

Qualification: Diploma/Degree holder (Degree in Business Administration, Arts Management, or Hospitality preferred)

Location: Dubai, United Arab Emirates

Company: Bespoke MC

Description:
We are seeking an energetic, highly organized Administrative Assistant to support our Leisure & Entertainment team in Dubai. This role suits someone who enjoys fast-paced settings, has a flair for coordinating live events, and is comfortable supporting creative and operational teams behind shows, promotions, and venue activations.

Key Responsibilities:

• Serve as the primary point of contact for guests, partners, vendors, and performers, delivering professional and friendly support.
• Manage executive calendars, schedule meetings, and coordinate event bookings and logistics.
• Assist with planning and executing internal events, public shows, and promotional activities.
• Maintain and update records, contracts, licenses, and event schedules to ensure compliance and smooth operations.
• Liaise with artists, agents, production crews, and event coordinators to confirm requirements and timelines.
• Handle incoming calls, emails, and general office communications efficiently.
• Prepare reports, documents, presentation materials, and promotional collateral as required.
• Support HR and finance tasks such as timesheet collection, basic payroll entries, and invoice processing.
• Manage office supplies, merchandise stock, and ensure inventory is up to date.
• Maintain confidentiality and adhere to company policies and data-handling procedures.
• Proficiency in English is essential.

Requirements:

• 1–2 years experience in administration, coordination, or a related role—experience within entertainment, events, or hospitality is preferred.
• Strong organizational, communication, and time-management abilities.
• Comfortable using Microsoft Office Suite or Google Workspace.
• Experience with scheduling/booking or event management software is an advantage.
• Willingness to work evenings or weekends when events are scheduled.
• Excellent command of English is mandatory.

Preferred Qualifications:

• Degree in Business Administration, Arts Management, Hospitality, or similar.
• Familiarity with entertainment licensing, artist riders, or venue operations.
• Creative outlook and genuine interest in music, arts, or live events.
• Experience with ticketing or event platforms such as Eventbrite, Vend, or similar is a plus.

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