[Hiring] Administration Specialist REMOTE USA
Position: Administration Specialist
Date Posted: 04 February 2026
Industry: Finance / SaaS / Accounts Receivable Solutions
Employment Type: Full Time
Experience: 3–4 years administrative experience
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate in Business Administration, Office Management, or a related field
Location: United States [REMOTE]
Company: Versapay
Description:
Versapay is on a mission to transform accounts receivable into a strategic advantage. Our platform automates AR processes, helping finance teams, customers, and business systems work seamlessly together. With over 10,000 customers and 5M+ companies transacting through our platform, we process over 110M transactions and $257B annually.
We’re seeking a detail-oriented, proactive Administrative Specialist to join our team. This is a high-impact role supporting senior leadership by managing calendars, travel, expenses, and ad-hoc projects—enabling leaders to focus on strategic priorities.
Key Responsibilities:
• Executive Support: Manage and coordinate complex calendars for five senior leaders, resolving conflicts proactively.
• Travel Coordination: Organize domestic and international travel, including itineraries, changes, and contingencies.
• Expense Management: Prepare, submit, and reconcile expense reports accurately and timely (10–15% travel required).
• Operational Excellence: Maintain systems, processes, and documentation to enhance efficiency and clarity.
• Project Management: Lead ad-hoc projects independently from conception to completion.
• Communication: Serve as a central point of contact, maintaining clear communication between leadership and internal/external stakeholders while handling sensitive information with discretion.
• Adaptability: Effectively multitask in a fast-paced environment with rapidly shifting priorities.
Who You Are:
• Highly motivated, collaborative, and service-oriented with a team-first mindset.
• A self-starter who learns quickly, takes ownership, and is accountable for results.
• Curious, agile, and detail-oriented without being rigid—able to balance precision with speed.
• Calm under pressure with a strategic perspective.
• Strong communicator who navigates ambiguity and urgency with clarity and professionalism.
• A value creator who supports leaders by reducing friction and enhancing their capacity.
Qualifications:
• 3–4 years of administrative experience managing high-volume coordination.
• Strong Outlook and general computer literacy; quick to adopt new tools.
• High degree of integrity, discretion, and trustworthiness.
• Willing to travel 10–15% as required.
Versapay is an equal opportunity employer that values diversity. We may use AI tools to support parts of the hiring process, but all final decisions are made by humans.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
