[Hiring] Admin Assistant /Receptionist Dubai UAE

Position: Admin Assistant /Receptionist

Date Posted: October 22, 2025

Industry: Administration / Office Management / Hospitality

Employment Type: Full Time

Experience: Minimum 2 years of administrative or front desk experience in the UAE

Qualification: Diploma or Bachelor’s Degree in Business Administration or related field

Salary: AED 5,000 – AED 5,500

Location: Business Bay, Dubai, United Arab Emirates

Company: Tigonic

Description:

Urgent Hiring – Admin Assistant /Receptionist!
We are seeking a female professional who can join immediately for the position of Front Desk & Admin Assistant at our office in Business Bay, Dubai. The ideal candidate will be organized, efficient, and passionate about maintaining smooth daily operations while providing excellent front desk service.

Key Responsibilities:

Front Desk & Communication

• Serve as the first point of contact for clients and visitors, handling calls, emails, and in-person inquiries professionally.
• Ensure all communications are managed promptly and efficiently to maintain a welcoming office environment.

Administrative Support

• Manage daily administrative tasks such as documentation, filing, data entry, and form processing.
• Assist various departments and senior management with clerical support.
• Maintain accurate records and ensure all documents are well-organized.
• Track important renewal dates for licenses, permits, subscriptions, and parking to ensure timely updates.
• Provide ad-hoc administrative support to the HR department.

Office Management

• Coordinate with external vendors for office supplies, maintenance, pantry needs, and service requests.
• Handle office bills and utilities, ensuring timely submission to the finance department.
• Source and evaluate vendor quotations to support procurement decisions.
• Oversee office inventory and replenish supplies when needed.
• Arrange travel bookings, hotel reservations, and visa applications as required.

Compliance & Documentation

• Assist in maintaining KYC and compliance documentation for customers and vendors.
• Ensure all company records are updated and securely filed.

Technical Skills

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Able to maintain spreadsheets, trackers, and administrative reports effectively.

Requirements:

• Minimum of 2 years of UAE experience in an administrative or front office role.
• Fluent in English, both written and spoken.
• Polite, confident, and customer-oriented personality.
• Excellent multitasking ability and time management skills.
• Strong attention to detail with good organizational habits.
• Proficiency in using office software and maintaining administrative systems
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