[Hiring] Admin Assistant Dubai UAE
Position: Admin Assistant
Date Posted: August 4, 2025
Industry: Education / Museums / Family Entertainment
Employment Type: Full Time
Experience: Proven experience in administrative support, ideally in a multi-functional role
Qualification: Bachelor’s degree in Business Administration, Finance, HR, or a related field
Salary: AED 4000 to 7000
Location: Dubai, United Arab Emirates
Company: OliOli® Children’s Museum
Description:
OliOli® Children’s Museum is looking for an enthusiastic and detail-oriented Admin Assistant to support our internal operations across several functional areas including HR, procurement, café inventory, office coordination, and general corporate administration.
OliOli®—which means “joy” in Hawaiian—is an award-winning, interactive children’s museum that opened in Dubai in 2017. With 8 immersive galleries and over 45 hands-on exhibits, we are committed to delivering fun, imaginative, and learning-rich experiences for children. Our team proudly represents more than 10 countries, bringing together diverse perspectives and a shared mission to inspire curiosity and creativity in kids.
Key Responsibilities:
HR Administration:
- Assist with onboarding, offboarding, and benefit-related documentation
- Maintain accurate and up-to-date employee records; coordinate with PRO to ensure compliance
- Handle group insurance coordination, including member additions and removals
- Support HRMS updates, timesheet tracking, and payroll accuracy
Procurement Support:
- Assist the Facilities Manager with procurement of quality products and services at cost-effective rates
- Negotiate and manage vendor contracts, ensuring timely delivery and quality assurance
- Keep updated vendor databases and purchasing records
- Help plan procurement activities for supplies and equipment
Inventory & Café Administration:
- Monitor inventory levels for office and café supplies; place timely orders as needed
- Ensure storage areas are well-stocked, organized, and replenished efficiently
Corporate Administration & Office Support:
- Support Finance Supervisor with documentation, petty cash handling, invoicing, and expense tracking
- Manage contract, license, and certificate renewals
- Coordinate internal communications and meetings
- Liaise with external IT service providers and monitor office tech needs
- Contribute to the success of internal events, programs, and cross-functional projects
Skills & Attributes Required:
- Proactive, self-driven team player with excellent organizational abilities
- Outstanding communication and interpersonal skills
- Energetic, patient, respectful of diversity, and courteous in all interactions
- High attention to detail and discretion in handling sensitive information
- Comfortable working with people at all levels of the organization
Preferred Qualifications & Experience:
- Bachelor’s degree in Business Administration, HR, Finance, or similar field
- Previous experience in administrative, procurement, or inventory roles
- Knowledge of UAE MOHRE and visa processes is a strong plus
- Familiarity with HRIS systems and procurement platforms
- Highly proficient with Microsoft 365 tools and digital platforms
Reporting To: Finance Manager
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
