[Hiring] Accounts Payable Specialist REMOTE USA
Position: Accounts Payable Specialist
Date Posted: August 27, 2025
Industry: Retail / E-commerce / Fashion
Employment Type: Full Time
Experience: Minimum 2+ years in Accounts Payable or similar roles
Qualification: Diploma/Degree in Accounting, Finance, or related field; Retail/Inventory Accounting knowledge preferred
Salary: $21 – $28 per hour + Discretionary Bonus & Equity Eligible
Location: Brooklyn, New York, United States (Remote – NYC Based)
Company: Moda Operandi, Inc.
Description:
About the Role:
Moda Operandi is looking for a meticulous and detail-oriented Accounts Payable Specialist to join its finance team. This position plays a vital role in ensuring the accurate processing of vendor invoices, timely payments, reconciliations, and vendor communications. The ideal candidate will thrive in a fast-paced environment, working both independently and collaboratively with internal and external stakeholders.
Key Responsibilities Include:
• Accurately enter, code, and process invoices using NetSuite inventory billing.
• Ensure invoices are prepared and scheduled for payment on time.
• Handle vendor and payment-related queries via Zendesk with professionalism.
• Investigate and resolve discrepancies between purchase orders, deliveries, and invoices.
• Recover deposits from closed or quantity-adjusted items.
• Collaborate with internal teams to distribute and authorize invoices for timely payment.
• Maintain professional and effective communication with vendors.
• Perform purchase ledger reconciliations and maintain banking/payment records.
• Prepare payment runs through NetSuite and Transfermate, including wires and ACH.
• Upload invoices and supporting documents into NetSuite.
• Organize and archive financial records accurately and promptly.
• Verify vendor statements and resolve mismatches.
• Support accounting functions with ad hoc reporting and reconciliation duties.
• Maintain and update internal spreadsheets related to accounts payable.
Qualifications & Skills Required:
• At least 2 years of experience in a similar role.
• Previous retail industry experience preferred; inventory accounting knowledge essential.
• Strong Microsoft Excel skills; NetSuite experience highly preferred.
• Sound understanding of accounting principles (debits, credits, accruals).
• Excellent communication abilities via phone, video, email, and Slack.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to work independently while contributing to a team.
• Comfortable meeting tight deadlines in a fast-moving environment.
• Proactive mindset with a willingness to improve finance processes.
• Strong interpersonal and cross-functional collaboration skills.
Job Type & Benefits:
This is a full-time role with flexibility to work remotely while being based in NYC (Brooklyn office space available).
Benefits include:
• Medical, dental, and vision insurance (effective Day 1).
• 401(k) plan with company match.
• Company-paid life insurance.
• Supplemental insurance options (STD, LTD, Accident, Critical Illness).
• Unlimited Paid Time Off for full-time exempt staff.
• Tuition reimbursement opportunities.
About Moda Operandi:
Founded in 2010, Moda Operandi is a leading e-commerce platform revolutionizing how consumers discover and shop designer fashion. The platform combines content and commerce, giving customers access to collections from over 1,000 luxury designers and brands worldwide across fashion, fine jewelry, and home. Its mission is to empower designers to grow their businesses while helping customers express their personal style.
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