[Hiring] Accounting Administrator REMOTE USA
Position: Accounting Administrator
Date Posted: November 22, 2025
Industry: Engineering / Consulting / Professional Services
Employment Type: Full Time
Experience: Minimum five years of experience as an accounting clerk in an engineering firm; minimum five years using accounting software
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate in Accounting or Finance preferred
Location: United States REMOTE
Company: DLB Associates
Description:
DLB Associates is a leading engineering and consulting firm delivering innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over 40 years of experience, we collaborate with top global companies to design precise, scalable, and resilient environments. At DLB Associates, your work has impact, your voice is valued, and professional growth is prioritized.
About The Role:
The Accounting Administrator will work closely with professional and operations staff as part of the Accounting Team. This role involves performing standard accounting activities, collaborating with project management, field, and design staff, and ensuring compliance with company policies. The position requires discretion and independent judgment on routine work, while providing detailed execution on new assignments.
Essential Functions:
Accounting Administration (70%):
- Respond to employee and vendor inquiries regarding accounting matters, routing as necessary
- Complete credit applications and vendor registrations
- Post timesheets and send reminders weekly
- Monitor past due expense reports and provide follow-up
- Import credit card charges and review employee relocation expenses for adherence
- Track, review, and report past due expense reports and timesheets
- Complete requested adjustments and train new employees on timesheets and expense reports
- Data entry for new hires including PTO and direct deposit information
- Monthly review of PTO balances
- Track vendor documents (W9, ACH, diversity, NDA, safety policy)
- Confirm banking information for new vendors
- Update accounts receivable/payable schedules and diversity spend on supplier portals
- Support department in organizational matters
General Accounting (20%):
- Review and post daily cash and non-AP expense transactions
- Assist in financial report preparation and external audits
- Data entry for various accounting modules
Budgeting / Forecasting (10%):
- Assist with forecasting and preparation/maintenance of budgets
Completion of Assigned Tasks and Deliverables:
- Perform other duties as assigned to ensure timely and accurate completion
Position Requirements (Intermediate Level):
- Knowledge of standard accounting practices
- Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
- Ability to work effectively in a remote environment with strong communication, organization, and self-motivation
- Ability to communicate technical and non-technical information clearly
- Analyze complex problems, evaluate alternatives, and implement effective solutions
- Prepare and maintain accurate records, files, and reports
- Work successfully both independently and as part of a team
- Manage multiple tasks under pressure and meet deadlines
Physical Demands:
- Frequently remain stationary and move within office/facility environments
- Occasionally move equipment up to 25 pounds
Travel / Relocation Requirements:
- Up to 5% travel within the U.S. for client sites, meetings, industry conferences, or business development
Benefits:
- Comprehensive medical, dental, and vision plans for employees and dependents
- Flexible spending accounts (FSA)
- 401(k) with company match and self-directed brokerage option
- PTO including additional time off during last week of the year
- Life insurance and short/long-term disability coverage
- Professional development, tuition reimbursement, and licensing support
- Paid parental leave after one year of employment
DLB Associates is an EEO/Affirmative Action Employer and participates in E-Verify. Diversity in the workforce is encouraged.
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