Executive Secretary Dubai UAE

Position: Executive Secretary

Date posted: 2022-11-29

Industry: other

Employment type: Full Time

Experience: 2 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 6000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Executive Secretary Vacancy

Location: Dubai (Female candidates as per current Requirement)

Immediate Joiner Preferred

Salary up to 6k

Basic Job Responsibilities:

• You will be responsible to provide an excellent and consistent level of administrative support to General Manager
• The Executive Secretary is responsible to provide strong and efficient administrative support and to ensure that the strict confidentiality is maintained in dealings with all work related matters
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Ensures changes to document in a timely fashion in order to meet set deadlines.
• Tracks and keeps records of documents.
• Follows standardized procedures but may have to use discretion to complete project.
• Ensures document tracking and production system is maintained.
• Prepares and maintains a document control system for all forms of documentation.
• Assures that all completed documents have been signed-off by the appropriate personnel.
• Implements and follows company quality assurance program procedures

Minimum Requirements:

• answering calls, taking messages and handling correspondence
• maintaining diaries and arranging appointments
• typing, preparing and collating reports, filing
• organizing and servicing meetings (producing agendas and taking minutes)
• managing databases
• prioritizing workloads
• implementing new procedures and administrative systems
• liaising with relevant organizations and clients
• coordinating mail-shots and similar publicity tasks
• logging or processing bills or expenses
• At least 5 years of experience in UAE with similar capacity preferably in Real Estate or Construction Industry.
• Good customer service, communication skills, administrative and interpersonal skills are necessary.
• Knowledge of MS Word, Outlook and Excel.
• Fluent in English.
• Background in Real Estate will be a plus.