Executive Assistant Dubai UAE

Position: Executive Assistant

Date posted: 2023-11-05

Industry: Other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Executive Assistant

Independent Food Company ·

Driven to create unique home-grown food concepts that bring people together, the Independent Food Company is a UAE-based hospitality company with multiple concepts under it’s umbrella – SALT, Switch, Parker’s, Grind, Somewhere and Public.

We are seeking a highly competent and motivated Executive Assistant to be based from our Head Office. The ideal candidate will be a proactive and detail-oriented individual with exceptional organizational and communication skills. As an Executive Assistant, you will play a pivotal role in ensuring the smooth functioning of the executive’s office and supporting their daily activities.

Responsibilities:

• Coordinate and manage the executive’s calendar, meetings, and appointments efficiently.
• Prepare and organize documents, reports, and presentations with accuracy and timeliness.
• Handle confidential and sensitive information with the utmost discretion.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Assist in making travel arrangements and logistics for business trips.
• Conduct research and gather information to aid in decision-making processes.
• Prioritize and manage multiple tasks effectively to meet deadlines.
• Collaborate with other departments to facilitate seamless communication and workflow.
• Provide administrative support as needed, including handling correspondence, expense reports, and office supplies management.
• Identify opportunities for process improvements to enhance the executive’s productivity.

Requirements:

• As an Executive Assistant the following skills are highly beneficial:
• Microsoft Office: Proficiency in Word, Excel, PowerPoint, and Outlook for creating and managing documents, spreadsheets, presentations, and emails.
• Calendar Management: Familiarity with tools like Outlook or Google Calendar for efficiently scheduling appointments and meetings.
• Virtual Meetings: Experience in platforms like Zoom or Microsoft Teams for facilitating online meetings and collaborations.
• Data Management: Ability to handle and organize large amounts of data, maintain databases, and extract relevant information.
• Document Sharing: Proficiency in platforms like SharePoint or Google Drive for organizing and accessing files and documents.
• Exceptional Organizational Skills: Efficiently managing schedules, calendars, and complex logistics.
• Outstanding Communication: Strong written and verbal communication skills for professional interactions with stakeholders.
• Confidentiality and Discretion: Handling sensitive information with utmost trustworthiness.
• Adaptability and Flexibility: Thriving in dynamic and fast-paced environments.
• Proactivity and Anticipation: Identifying and addressing potential issues before they arise, providing valuable support to the executive