Executive Assistant Dubai UAE
Position: Executive Assistant
Date posted: 2020-03-12
Industry: Event Management
Employment type: Full Time
Experience: 5 year of relevant experience
Qualification: College degree preferred.
Salary: AED 5000 to 10000
Location: Dubai, United Arab Emirates
Company: Neumann and Muller
Description:
We are hiring! Neumann and Muller is looking for an Executive Assistant to GM in Dubai. Candidates must be fluent in German and English
In this role, you will be supporting and reporting directly to the General Manager whilst liaising with members of staff at all levels and external contacts/Clients.
If you would like to work in an innovative environment within a multi-cultural team, we are looking forward to receiving your application.
The work involves: The Executive Assistant will provide high-level administrative support to the General Manager
Act as a first point of contact for GM’s business partners and team members in a highly professional manner;
Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
Manage and coordinate GM’s calendar, organize meetings and appointments with efficiency and intricacy
Prepare reports, memos, letters, presentations etc. to the highest standards and in a timely manner
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
Collaborate and liaise with the wider team to meet deadlines and gain required data
Monitor, track and follow up on results for all advised/known milestones and deadlines to ensure they are met
Ensure confidentiality and data protection is at the forefront of all activities
Support with preparation for management training events and conferences
Coordinate meetings and strategic activities with the Management Team
Procure complex travel itineraries, agendas, travel expense reimbursements and adhere to internal processes
Create external data rooms, making sure all documents are maintained for accuracy and are up to date
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
Collate business expenses, citing all receipt details and storing data in line with payroll timelines
Conduct required research and analysis activities providing efficient and solution focused summaries
Be able to commit to flexible working hours where required in line with international time zone needs
The successful candidate must be currently in UAE, be degree educated, and have a minimum of 5 years Executive Assistance experience to C-level professionals in UAE. Ability to instill professionalism and have fantastic Stakeholder management skills.
You will need to be a personable character with strong interpersonal skills, calm under pressure, ability to multitask and comfortable liaising with people at all levels of seniority.
5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
Advanced Excel, PowerPoint, Word, and Outlook required.
Ability to communicate effectively and professionally.
Flexible hours as dictated by the needs of business for projects and meetings.
Bilingual: English and German
We are offering you a long-term working relationship based on partnership as well as a reliable income and further attractive conditions. Our teams provide a flexible environment with flat hierarchies. In fact, we go to great lengths to ensure a relaxed atmosphere; our colleagues support one another and collaborate as a partnership. You will have the opportunity to constantly develop your personal and professional skills through our company training programs.
APPLY HERE
send your CV at davide.sema@neumannmueller.com
