19 Feb 2022
Executive Admin cum HR Dubai UAE
Position: Executive Admin cum HR
Date posted: 2022-02-19
Industry: Other
Employment type: Full Time
Experience: 2 years
Qualification: Bachelor’s Degree holder
Salary: AED 4000 to 7000
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
Executive Admin cum HR
Job Description and Responsibilities:
- Preparing offer letters, contracts, memorandum of understanding, fee proposals, and quotations.
- Filtering the call and taking details/concerns before transferring to the respective staff or to the Managing Director.
- Assume the role as the primary point of contact between the executives and internal/external clients.
- Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
- Handle requests, feedback, and queries quickly and professionally.
- Take dictation and meeting minutes, accurately enter notes and distribute
- Monitor office supply levels; reorder when appropriate.
- Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
- Produce professional-quality reports, presentations, and briefs.
- Develop and carry out an efficient documentation and filing system for both paper and electronic records.
- Assisting staff with matrices such as work program, material specification matrix, letters, fee proposal, reports, and presentations that need to be encoded and fixed.
- In charge of securing quotations in each and every service and office material needed; preparing Local Purchase Order (LPO).
- Preparing and updating Admin reports such as Employee Timesheets, Time-off Summary and all other related matrices on a weekly/monthly basis.
- Responsible for the daily/monthly schedule of the Managing Director which includes event registrations and invitation confirmations.
- Responsible for Sourcing, Recruitment, Selection, Onboarding & off boarding.
- Assist in developing, implementing, updating HR policies and procedures throughout the organization.
- End-to-end Visa processing – New visa, Renewals & Cancellations.
- Renewals – Trade License, Tenancy Contract, AMC.
- Renewal of medical insurance, professional indemnity.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Handling all Utility bills and Keeping track records of payments.
- Handling petty cash and other accounting services including VAT calculation and filing in Federal Tax Authority.
Qualification and Skills:
- Bachelor degree in Business Management or equal.
- 2 years UAE experience as an Executive Admin position or in other secretarial positions. Fresher’s can also apply.
- Excellent communication skills in English. Arabic is an advantage.
- ISO knowledge is a bonus.
- Familiar with HR Software and MS Office suit.
- Excellent written and verbal communication skills (writing letters emails correspondence and contract agreements.)
- Sound knowledge in UAE Labor law.
With subject Executive Admin cum HR