Executive Admin cum HR Dubai UAE

Position: Executive Admin cum HR

Date posted: 2022-02-19

Industry: Other

Employment type: Full Time

Experience: 2 years

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Executive Admin cum HR

Job Description and Responsibilities:

  • Preparing offer letters, contracts, memorandum of understanding, fee proposals, and quotations.
  • Filtering the call and taking details/concerns before transferring to the respective staff or to the Managing Director.
  • Assume the role as the primary point of contact between the executives and internal/external clients.
  • Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
  • Handle requests, feedback, and queries quickly and professionally.
  • Take dictation and meeting minutes, accurately enter notes and distribute
  • Monitor office supply levels; reorder when appropriate.
  • Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
  • Produce professional-quality reports, presentations, and briefs.
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records.
  • Assisting staff with matrices such as work program, material specification matrix, letters, fee proposal, reports, and presentations that need to be encoded and fixed.
  • In charge of securing quotations in each and every service and office material needed; preparing Local Purchase Order (LPO).
  • Preparing and updating Admin reports such as Employee Timesheets, Time-off Summary and all other related matrices on a weekly/monthly basis.
  • Responsible for the daily/monthly schedule of the Managing Director which includes event registrations and invitation confirmations.
  • Responsible for Sourcing, Recruitment, Selection, Onboarding & off boarding.
  • Assist in developing, implementing, updating HR policies and procedures throughout the organization.
  • End-to-end Visa processing – New visa, Renewals & Cancellations.
  • Renewals – Trade License, Tenancy Contract, AMC.
  • Renewal of medical insurance, professional indemnity.
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
  • Handling all Utility bills and Keeping track records of payments.
  • Handling petty cash and other accounting services including VAT calculation and filing in Federal Tax Authority.

Qualification and Skills:

  • Bachelor degree in Business Management or equal.
  • 2 years UAE experience as an Executive Admin position or in other secretarial positions. Fresher’s can also apply.
  • Excellent communication skills in English. Arabic is an advantage.
  • ISO knowledge is a bonus.
  • Familiar with HR Software and MS Office suit.
  • Excellent written and verbal communication skills (writing letters emails correspondence and contract agreements.)
  • Sound knowledge in UAE Labor law.

With subject Executive Admin cum HR

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