Event Coordinator Abu Dhabi UAE

Position: Event Coordinator

Date posted: 2023-10-18

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Event Coordinator required

Job Location: Abu Dhabi

Exp: 5 years

Assist in Accounts:

• Managing basic office administrative tasks including filing, printing, reporting, and emailing.
• Create and sends invoices or LPOs for services or products rendered by or required from company, clients, individuals that have been approved by management.
• Updating accounts payable and receivable records.
• Assist the sales team in collecting payments (only if required).
• Recording and processing all financial and accounting practices, including profit and loss reports, manage client’s records. Maintains bookkeeping and office accounting needs.
• Handles petty cash (If required)
• To perform task which may be assigned from time to time.

Assist in Operations and Purchasing:

• Assist in coordinating with suppliers/contractors on deliverables if properly received and make sure in return that all financial related matters are handled in an organized manner.
• Assist continuously on the search for new suppliers for the events and provide price comparisons.
• Assist in handling Exhibitor Services
• Ensure that all clients are properly invoiced on operational aspect and that all payments are received
• Purchasing office supplies and equipment and maintaining proper stock levels.

Assist in Conference

• Assists in processing all necessary documentation required by delegates (If required) and/ or Speakers – valid documents, permits, visa & immigration and venue entry requirements, hotel booking & +travel assistance, airport pick up assistance, Includes certificate creation and issuance, etc.
• Maintains proper filing of speakers list, documents, and bios/ portfolios.
• Records and sends invoices or LPOs to concern companies or individuals
• Recording, maintaining bookkeeping and processing all financial and accounting practices related to Delegates Sales & Payments.
• Implemented Tools – Odoo CRM and Project Management:
• Ensuring the tools are properly used , implemented and updated (Efficiency is a must)