Documents Controller Dubai UAE

Position: Documents Controller

Date posted: 2022-01-04

Industry: Electromechanical Works

Employment type: Full Time

Experience: 5 plus year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: TAS Energy For Electromechanical Works LLC

Description:

Documents Controller Is needed (Dubai UAE)

Duties and Responsibilities

• Manage and maintain all controlled company documents
• Update and control procedure documents and forms
• Create and manage document hierarchy and process systems
• Take charge of all document identification, classification, and filing
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
• Ensure revised documents are accessible
• Assist with communication during external audits
• Conform to company enforced specifications and document control procedures
• Train document control clerks and delegate and oversee their tasks
• Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
• Oversee document through its entire lifecycle (inception to archival)
• Check and edit incoming documents and prepare for distribution
• Create document filing and organizing systems that are both effective and efficient
• Ensure proper organization and security of documents (paper and electronic)
• Log document requests and help retrieve documents as needed for employees
• Make available, notify and distribute documents to relevant recipients
• Confirm delivery of documents to proper personnel
• Collaborate and communicate with managers and project leaders

Requirements:

• Detail-oriented and meticulous work ethic
• Extremely organized and efficient
• Proven skill for creating and implementing controlled document processes
• Work well under pressure and have impressive stress management
• Strong oral and written communication skills
• Proclivity for catching errors and enacting appropriate changes
• Able to prioritize and delegate tasks
• Outstanding time-management
• Strong interpersonal skills
• Excellent analytical ability
• Archival experience
• Bachelor’s degree in business management, administration or Engineering
• 5+ years of relevant experience
• Proficient in SharePoint, Pro Arc and/or other document management software and web-based tools
• Skilled user of Adobe and Microsoft Suite
• Expert data organize