[Hiring] Coordinator Dubai UAE

Position: Coordinator

Date posted: 2024-05-09

Industry: other

Employment type: Full Time

Experience: 2 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

We are urgently looking for a Coordinator position (Dubai).

Language Required: Hindi & English

• Accounting Knowledge and Documents Control skill are required.
• Promptly responding to the shipping inquiries received through sales or overseas agents.
• Evaluate shipping/air freight requirements and provide accurate quotations for shipments based on factors such as cost, type of cargo, cargo volume, destination, and delivery timelines.
• Coordinate with internal teams, including sales, operations, and finance, to ensure timely and accurate preparation of quotations.
• Conduct thorough research & send enquiry by email, phone calls & Dubai trade portal to obtain competitive freight rates from shipping/air lines.
• Receive shipment details from clients or overseas agents and initiate the shipment process by submitting job cards to the finance department to create a job number.
• Obtain Client confirmation for freight rates and secure bookings with shipping lines or air lines. Forward the booking confirmation to the client after placing the vessel/airline booking.
• Ensure compliance with documentation requirements, including Bill of Entry (BOE), Document Processing Charges (DPC), Gate Pass, Gate Advise, and GAC Payment, by liaising with Dubai Customs.
• Arrange Delivery Orders (DOs) from shipping lines/ air lines and obtain required permissions from the government institution which are mandatory for the custom clearance in Dubai.
• Generate Payment Vouchers (PV), obtain necessary approvals from salespersons and submit them to the finance department for processing.
• Coordinate with operations/transporters to arrange the delivery of import cargo to the designated delivery locations.
• Forward Container numbers and seal numbers to client for export shipment loading.
• Coordinate with operations, messengers to collect required documents, make payments to shipping lines, air lines & government institutions & obtain exit stamp from the customs.
• Submit daily CDR reports to the finance department for reconciliation and analysis.
• Maintain effective communication with management, sales, operations and finance to ensure seamless transportation operations.
• Coordinate the logistical challenges associated with shipping lines, government institutions, Dubai Customs, Dubai Port authorities, etc. to facilitate smooth handling of exports and imports cargo.
• Communicate with customers and salesperson on any problems, delays in the clearance process.
• Build a strong relationship with clients by providing excellent communication and personalized services.
• Any other duties assigned by the management.