[Hiring] Billing Specialist REMOTE

­­­­Position: Billing Specialist

Date posted: 2025-02-10

Industry: other

Employment type: Full Time

Experience: 2 to 3 year               

Qualification: Bachelor’s Degree is required

Location: United States, REMOTE

Company: AES NDT

Description:

Hiring Billing Specialist

Department: AES NDT

Location: Torrance, CA

Description

AES is hiring a Billing Specialist! The Billing Specialist will work closely with Operations and Office Staff to ensure timely and accurate delivery of all customer invoicing.

Key Responsibilities

• Prepare and process all invoicing including but not limited to Time & Material, Planned Maintenance, Fixed Fee Projects.
• Ensure that each invoice meets AES’s internal requirements and has obtained proper approvals.
• Generate and analyze necessary reporting to verify that final invoicing figures reconcile with project documentation.
• Review all invoicing prior to distribution to confirm that all remittance information is accurate, and customer instructions are followed.
• Interact with customers to resolve any billing issues.
• Process the daily cash deposits.
• Collaborate with the AES team (Sales, General Manager, Ops Manager) to assist with the timely collection of all open receivable balances.
• Work with Operation Team to ensure timely invoicing and that all monthly cutoffs are met.
• Utilize client specific software for invoicing (Track, Ariba, Coupa).
• Ability to train and cross-train on Spectrum/Track.

Skills, Knowledge and Expertise

• 5+ years’ experience in a Billing Specialist (or similar) role
• Experience using Track software highly desirable
• Strong understanding of billing and collections processes in a high-volume environment
• Excellent attention to details
• Strong written and verbal communication skills
• Strong people skills and willingness to collaborate.
• Experience working in a high-demand, fast-paced industry.
• High-level problem-solving abilities
• Ability to act with discretion, tact, and professionalism in all situations.
• Motivated, Organized, Personable, Resilient, Team Player
• Ability to manage shifting priorities.

Benefits

• Eligible for healthcare benefits on Day 1 of employment:
• Medical, dental, vision, and prescription drug coverage
• Health Reimbursement Arrangement (shared cost deductible)
• Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
• Health Savings Account (HSA)
• Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
• Accident Hospital Indemnity
• Company-paid Short and Long-term Disability Insurance
• Pet Insurance
• Employer matched 401(k) saving plan (with Roth option)
• Weekly paycheck
• Generous paid holiday schedule (11 days per year)
• Paid time off (vacation + sick time)
• Learning & Development programs
• Employee Referral Bonus Program
• Tuition Reimbursement