[Hiring] Billing Administrator REMOTE USA

­­­­Position: Billing Administrator

Date posted: 2025-03-14

Industry: other

Employment type: Full Time

Experience: 2 years                     

Qualification: Bachelor’s Degree holder

Salary: $63,000 to $79,000

Location: United States, REMOTE

Company: Foley Hoag LLP

Description:

Foley Hoag LLP

Billing Administrator

United States

The Billing Administrator is responsible for handling all aspects of client billing with accuracy, efficiency and a strong focus on quality control. The ideal candidate will bring prior experience in law firm billing and a solid understanding of billing processes and best practices. Exceptional customer service skills are essential, as the Billing Administrator will work closely with internal and external clients, answering questions thoughtfully, providing clear guidance, and resolving billing inquires with professionalism and care. The successful candidate will bring a keen eye for detail and a proactive approach to problem solving.

This role has a remote-eligible working arrangement. Potential candidates must reside in one of the following states: AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NY; PA; TN; TX; UT; VA; VT.

Responsibilities

• Create accurate client billing from draft to finalization
• Process write-downs, transfers, divides, combines, narrative edits
• Carefully proof and verify accuracy of invoices before finalizing and sending to clients;
• Recognize and obtain appropriate approvals
• Provide Billing Help Desk support and individual Billing training for users
• Update and maintain Master file information for clients, matters, timekeepers, billing rates, and changes of attorney responsibility
• Set-up and implement electronic billing, including verification that bills meet client requirements and successful transmission of bills using eBilling Hub and various third party software; follow-up and resolve ebill rejections with vendors, secretaries and billing attorneys
• Meet month-end closing deadlines and run special month-end reports
• Document procedures and client requirements to ensure consistent work product and easy knowledge transfer in a team environment
• Maintain neat work environment; keep filing current
• Other projects as assigned

Qualifications

• Bachelor Degree or equivalent experience
• Minimum 2 years of billing experience, e-billing experience; prior experience in a law firm or other professional services firm a plus
• Experience with Aderant and/or Elite or similar billing software a plus
• Detail oriented, excellent quality control skills
• Ability to work independently and as a team member
• Strong client service orientation and skills
• Demonstrated ability to effectively communicate with internal and external clients both verbally and in writing
• Occasional travel may be required

Compensation range is $63,000 to $79,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm’s reasonable estimate of the range of possible compensation at the time of posting.

Employment agencies and search firms: Search firm submissions are not requested nor considered for this position. We do not pay agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment