02 May 2024
[Hiring] Assistant Document Controller Dubai UAE
Position: Assistant Document Controller
Date posted: 2024-05-02
Industry: other
Employment type: Full Time
Experience: 3 to 5 year
Qualification: Bachelor’s Degree holder
Salary: AED 5000 to 10000
Location: Dubai, United Arab Emirates
Company: Eire Gulf
Description:
Join Our Team at Eire Gulf
Job Title: Assistant Document Controller
Location: Dubai, UAE
Position Overview:
We are seeking an organised Assistant Document Controller to join our team. The Assistant Document Controller will play a crucial role in managing project documents, ensuring accuracy, accessibility, and compliance with company requirements.
Key Responsibilities:
- Establish a uniform document/drawing numbering system in line with company norms.
- Set up project folders, manage folders, formulate registries, and allocate document and drawing numbers.
- Liaise with project teams and external parties to distribute project-related information.
- Assist the Project Manager during audits and as needed.
- Prepare ad-hoc reports and templates on projects.
- Process and control all project document types accurately and timely.
- Maintain quality documentation such as documents, drawings, RFIs, material submittals, and registers.
- File documents in physical and digital records and ensure appropriate storage.
- Adhere to company’s document lifecycle procedures and processes as directed by the Project Manager.
- Communicate changes to document control procedures to the project team.
- Assist in implementing new and improving Document Management systems and processes.
- Train employees on the project documentation system.
- Maintain confidentiality of sensitive documentation.
- Collaborate with the Senior Document Controller as required.
Skills:
- Proficiency in Aconex Software, MS Word Programs, and SharePoint.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and accuracy in document management.
- Ability to work both independently and collaboratively.
- Prior experience in document control or similar role preferred.
