[Hiring] AR Specialist REMOTE USA

­­­­Position: AR Specialist

Date posted: 2025-03-27

Industry: other

Employment type: Full Time

Experience: 3 years

Qualification: Bachelor’s Degree is required

Location: United States, REMOTE

Company: Janie and Jack

Description:

Hiring AR Specialist

United States

About the job

Iconic. Approachable. Connected. These are some of the ideas that guide our every day at Janie and Jack. We set ourselves apart with outstanding quality and great care for every detail, from our clothing to our customer service to the people we work with. Are you ready to be a part of the Janie and Jack story?

About the job

As an AR Specialist, you will be the point person for managing invoices, collections for the wholesale channel. You’ll work closely with our Wholesale and Accounting teams to ensure timely and accurate billing, support the monthly closing process, and drive process improvements in AR operations. This will be part-time role at 20 hours per week.

What you’ll do

• Own the monthly billing process for the wholesale and marketplace, issuing invoices, as well as, posting payments and credit memos in Dynamics 365.
• Review and interpret contracts to confirm billing terms and schedules align with system data; update schedules and issue adjustments as needed.
• Respond to internal and external AR inquiries, ensuring clear, professional, and timely communication with clients and cross-functional partners.
• Coordinate with warehouse and internal teams to investigate and resolve chargebacks, vendor compliance violations and returns.
• Support AR collections by partnering with stakeholders and customers to track payments, follow up on aged receivables, and inform reserve calculations.
• Maintain accurate billing schedules, and up to date accounts receivable aging reports, including tracking revenue recognition considerations.
• Assist with month-end close activities, including reconciliations, AR aging review, journal entries, and variance analysis of all AR.
• Document key processes to ensure internal controls and operational efficiencies.
• Support ad hoc audits, reporting, and projects across the accounting and finance function.

What you’ll bring

• 3+ years of accounting experience, ideally with direct exposure to AR, billing, or revenue operations.
• Strong understanding of contracts, billing cycles, and collections best practices.
• Experience working with accounting ERP (e.g. Dynamics, NetSuite, etc.) (required).
• Experience with working in vendor portals and data uploads (a plus).
• Proficient in Excel, including working with pivot tables and formulas.
• Exceptional attention to detail and organization.
• Strong communication skills—you’re comfortable interfacing with external partners and internal teams alike.
• Proactive and solutions-oriented, with the ability to thrive in a dynamic, fast-paced environment.
• Bachelor’s degree in Accounting, Finance, or a related field (preferred).

Why You’ll Love Working With Us

• The Product—so good, you’ll be using your employee discount more than you probably should.
• The People—ask anyone that works here…we have incredible people on our team.
• The Experience—you’ll enjoy a rewarding career at a respected children’s brand.

Let’s Talk Perks!

• Employee discount at Janie and Jack and Hatch Studios.
• Paid holidays.
• Extensive 401(k) plan with company matching.
• Employee Assistance Program with resources like financial and legal assistance, emotional work/life counseling, health, and wellness resources, travel assistance.