[Hiring] AR Specialist REMOTE USA

­­­­Position: AR Specialist

Date posted: 2025-03-14

Industry: other

Employment type: Full Time

Experience: 2 to 3 year               

Qualification: Bachelor’s Degree holder

Salary: $69,270.00 – $104,580.00/yr

Location: Emeryville, CA, United States, REMOTE

Company: Babylist

Description:

Hiring AR Specialist

Who We Are

Babylist is the trusted platform for millions of growing families. For over a decade, Babylist has been the technology solution for expecting parents and the community that supports them, expanding from baby registry into a full-service platform that helps parents make decisions with confidence, stay connected, and build happy and healthy families. Every year Babylist helps over 9M people make purchases through its registry, app, ecommerce shop, and comprehensive product guides. The Babylist ecosystem now includes Babylist Health, which provides access to products and services including insurance-covered breast pumps, Expectful, a new voice in health and wellness for pre-pregnancy through postpartum care, and The Push, a branded content studio that works with the biggest companies in the baby space. With over 59M monthly pageviews and 1.2M TikTok followers, Babylist is a generational brand leading the $88 billion baby product industry. To learn about Babylist’s registry options, editorial content, and more, visit www.babylist.com

Our Ways of Working

Our team spans multiple time zones, but real connection drives great work. We embrace remote flexibility, but twice a year, we come together—once as a company, once by department. These offsites aren’t just meetings; they’re key moments to collaborate, build trust, and strengthen the relationships that make us successful. Showing up every day matters.

What the Role Is

Babylist is looking for an experienced Accounts Receivable Specialist who will own the billing process for our media revenue stream. This will include invoicing clients monthly, monitoring and responding to media AR inquiries, and assisting our AR collections team as needed. You will also collaborate cross-functionally with the Partnerships team in order to invoice accurately and make adjustments to billing schedules as needed (including updates in NetSuite and issuance of credit memos). Additionally, you will review media contracts for billing schedules and terms and maintain related schedules for invoice tracking. During month end close, you will assist with accruals and reconciliations as needed. You will also assist with other related ad hoc requests, such as pulling audit support

Who You Are

• Bachelor’s degree in Accounting or a related field preferred
• A solid background in contract review and maintenance, collections, and accounting
• Familiarity with the media, advertising, or related industries
• Exceptional interpersonal and communication skills, with a strong ability to interact with clients
• A minimum of 2 years of accounting experience, including journal entries, reconciliations, and collections
• Comfortable working remotely in a dynamic and fast-paced environment
• High attention to detail with a strong focus on accuracy and organization
• Proficient in Microsoft Excel
• Experience with NetSuite is required
• Experience with Boostr is a plus

How You Will Make An Impact

• Review contracts to ensure billing schedules are aligned with system data in NetSuite
• Accurately manage and implement any changes to billing schedules, including re-issuing invoices, generating credit memos when necessary, and ensuring proper documentation for contract modifications is obtained and stored
• Process client invoices on a monthly basis according to established billing schedules
• Respond to inquiries regarding media accounts receivable (AR) from both internal and external stakeholders
• Support the tracking of deferred revenue by maintaining up-to-date billing schedules
• Perform reconciliations of various accounts and review Profit & Loss (P&L) activities during financial close periods
• Document processes and procedures for compliance and efficiency
• Assist with the collections process and reserve calculations
• Provide support to Accounts Payable and Accounting Operations as required

Why You Will Love Working At Babylist

• We invest in the infrastructure you’ll need to be supported and successful: tools, opportunities to connect with colleagues, and a stipend to help you set up your office
• We build products that have a positive impact on millions of people’s lives
• We work at a sustainable pace which means work/life balance is a real thing here
• We believe technology and data can solve hard problems
• We believe in exceptional management
• We offer competitive pay and meaningful opportunities for career advancement
• We have great benefits like company paid medical, dental, and vision, a generous paid parental leave policy, and 401k with company match
• We care about employee wellbeing with perks for physical, mental and emotional health, parenting, childcare, and financial planning

Babylist takes a market-based approach to pay, and pay may vary depending on your location. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location.

The estimated pay range for this role is $69,270.00 – $104,580.00

In addition, Babylist offers equity, bonus, and benefits, including company paid health, dental and vision insurance, 401(k) matching, flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

SMS Consent: As part of our hiring process, Babylist may offer the option to receive text message updates about your application and interview scheduling. You will have the opportunity to opt in or out of SMS communications later in the application process. Choosing not to receive SMS messages will not affect your application status, and communication will continue via email or phone. Message and Data Rates may apply. You can STOP messaging by sending STOP and get more help by sending HELP. To view our Privacy Policy, please visit https://www.babylist.com/privacy.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All of our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@babylist.com), instant messaging platforms or unsolicited calls.