Administrative Assistant Secretary Dubai UAE

Position: Administrative Assistant Secretary

Date posted: 2021-08-10

Industry: other

Employment type: Full Time

Experience: minimum 3 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Administrative Assistant Secretary

A reputed company is looking for Administrative Assistant / Secretary with below requirements:

Requirements:

• Bachelor\’s Degree in Administration or Secretary Field.
• Minimum of 3 years’ experience
• With experience in “human resources , document control, sales, purchase, inventory, payroll and admin”
• Ability to work and perform with minimum supervision.
• Can work under pressure
• Excellent Administrative and Customer Service Skills.
• Excellent English Speaking, Writing and Reading Skills.
• Knowledgeable in using MS Office (Word, Excel, Power Point etc.)
• Have a presentable image (Professional Looking) Photo taken within the last 6 months to reflect your current appearance is required.
• Experience in handling certifications is advantage such ISO…etc.
• Knowledge in Accounting is an advantage.

Responsibilities (including but not limited to):

• Perform full time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO.
• Perform secretarial works which include filing, typing, correspondence and other general administrative works being assigned from time to time.
• Will be in charge of maintaining office operations through receiving and distributing communications; collecting and mailing correspondence.
• Managing the reception area, telephone inquiries, call logs and ensures proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly.
• Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed.
• Plan and coordinate office activities and operations for professional conference.
• Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels etc.)
• Arrange and coordinate meetings.
• Prepares agenda and make arrangement for staff or other meetings.
• Make travel arrangement for staff.
• To maintain and update all documents and keep orderly complete and categorize for easy accessibility to specific records (electronic and manual).
• Liaising suppliers and clients regarding inquiries, quotations and payments and keeping customers informed of order status.
• Assist in the preparation of regularly scheduled reports.
• Assist with the establishments, revision and maintenance of office procedures and policy.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; preparation of comparison sheet, placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund.
• Familiarity with office management procedures and basic accounting principles.
• Perform other related work assigned from time to time.

Mention the position in the subject.