[Hiring] Administrative Assistant REMOTE

­­Position: Administrative Assistant

Date posted: 2024-10-01

Industry: Other

Employment type: Full Time

Experience: 3 to 5 year               

Qualification: Bachelor’s Degree is required

Location: United States ·, REMOTE

Company: Swooped

Description:

Administrative Assistant -Talent Acquisition

About the job

About Our Client

Our client founded in 2003, embraces core values such as customer-centricity, teamwork, innovation, driven delivery, and integrity. These principles guide the organization to work collaboratively towards achieving objectives and making a positive impact in communities. A culture focusing on change, experimentation, continuous learning, and improvement is a hallmark of the company. The design thinking problem-solving approach challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As growth continues in support of government clients, driven and innovative individuals are sought to join the team.

About The Role

Our client is seeing a detail-oriented Administrative Assistant to support the Talent Acquisition and Security Team. This role plays a crucial part in ensuring the smooth operation of corporate Talent Acquisition and Security processes. This is an excellent opportunity to learn, thrive, and grow within a dynamic environment.

The company promotes personal and professional growth and emphasizes the importance of enjoying one’s work. For those looking to engage and support a large government contracting firm, this position is ideal. The role will involve preparing meeting minutes and addressing administrative inquiries while maintaining high levels of professionalism and efficiency.

Responsibilities

• Manage multiple schedules, calendars, Outlook shared emails, and various Microsoft systems supporting all team members.
• Coordinate meetings, interviews, and engage with all members of the corporate team and managers on service delivery.
• Provide basic technical support for corporate systems with guidance from the IT department as needed.
• Manage a shared email inbox.
• Monitor and respond to all Help Desk tickets for the Recruiting and Security Team.
• Build and input all data for job descriptions, requisitions, and workflows in the Applicant Tracking System (ATS).
• Support administrative duties for additional Talent Acquisition and Security platforms.
• Run weekly, monthly, quarterly, and annual reports for managers and directors.
• Record meeting minutes and prepare written summaries of data as required.
• Respond to and resolve administrative inquiries and questions.
• Assist in preparing agendas and schedules for meetings.
• Perform customary administrative duties as necessary, including ad-hoc project support.
• Assist with planning and organizing employee appreciation activities.
• Aid in document repository management and organization as requested.
• Complete other assigned administrative duties.

Location

This position will be remote, with the potential for travel to headquarters for events as needed (Vienna, VA).

Requirements

• At least 3 years of experience in administrative support or office management.
• Proven ability to interact effectively with all levels of management.
• Excellent communication skills, both written and verbal.
• High school diploma required.
• Strong attention to detail and exceptional organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel platforms.
• Demonstrated ability to handle confidential information with discretion.
• A proactive attitude and a willingness to adapt to changing priorities.
• Capable of working core hours Monday through Friday from 9 AM to 5 PM EST.
• US citizen residing in the United States and able to work EST hours.

Preferred Skills

• A bachelor’s degree is preferred.
• Advanced training in the Microsoft Office Suite, particularly Excel and PowerPoint.
• Previous experience supporting government contracting companies or customers.
• Basic IT support experience is a plus, including troubleshooting common tech issues.
• Experience with recruiting teams or hiring processes.
• Previous experience with suitability or clearance processes

Clearance Requirements

Must be eligible to obtain and maintain a Public Trust clearance.

Benefits

The organization offers competitive benefits including Paid Time Off, Medical, Dental, and Vision Insurance, Identity Theft Protection, Legal Resources Coverage, and a 401(k) plan with company matching and no vesting period. Certain health benefit plans may have $0 premiums for employees.