[Hiring] Administrative Assistant REMOTE
Position: Administrative Assistant
Date posted: 2025-02-06
Industry: other
Employment type: Part-Time
Experience: 2 to 3 year
Qualification: High school diploma/GED required
Salary: $23 – $25 Per Hour
Location: United States, REMOTE
Company: Recruitment via Get It – Professional Services
Description:
Hiring Remote Part-Time Administrative Assistant with QuickBooks Expertise
Job Overview
We are seeking a meticulous and highly organized Part-Time Administrative Assistant to become an essential member of our dynamic team. This role is particularly suited for candidates with a background in QuickBooks invoicing, administrative support, and school transportation contracts. Enjoy the flexibility of working fully or partially remotely while playing a critical role in supporting our operations and facilitating efficient financial management.
Key Responsibilities
- Generate and dispatch invoices to clients using QuickBooks, ensuring both accuracy and promptness.
- Monitor payments and follow up on overdue accounts.
- Maintain detailed records of invoicing and payments.
- Engage with school districts concerning potential contracts and bids.
- Manage student and driver schedules to ensure appropriate shift coverage.
- Respond promptly and professionally to emails and phone inquiries.
- Schedule and coordinate meetings and appointments for the team.
- Prepare and uphold spreadsheets, reports, and various documentation.
- Assist in organizing and maintaining company files and records.
- Perform general office duties, including answering phone calls and directing them to the appropriate personnel.
- Organize meetings and accurately document meeting minutes.
- Draft and circulate emails, memos, and letters as necessary.
- Support the team with diverse administrative tasks as needed.
- Aid in the development, updating, and maintenance of office procedures to enhance operational efficiency.
Required Skills
- Proficient in QuickBooks for invoicing purposes.
- Strong organizational skills coupled with effective time management abilities.
- Excellent communication skills and a professional demeanor.
- Familiarity with office equipment (such as printers and fax machines) and software tools (including Microsoft Word, Outlook, and PowerPoint).
- Ability to prioritize tasks effectively.
Qualifications
- High school diploma/GED required; an Associate’s degree or formal administrative training is preferred.
- Demonstrated experience as an Administrative Assistant or in a comparable administrative capacity.
Career Growth Opportunities
We are committed to fostering an environment that encourages career advancement and professional development. Join our team to explore avenues for growth and learning while making impactful contributions to our company.
Company Culture And Values
Our organization promotes a collaborative and supportive work environment, where each team member’s contributions are acknowledged and valued. We believe in effective communication and teamwork to empower our employees to excel in their roles.
Compensation And Benefits
- Flexible work-from-home options are available.
- Competitive compensation package along with opportunities for career progression.
