Admin Coordinator Dubai UAE

Position: Admin Coordinator

Date posted: 2023-04-14

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Al Shirawi Enterprises LLC

Description:

Hiring Admin Coordinator – Dubai – DIP – UAE

Roles and Responsibilities:

• Coordinate your daily office activities and tasks in such a way to ensure efficiency and continuity within the admin department, as well as to make it possible to meet the deadlines and objectives.
• Coordination with the purchase department for local parts wherever required and necessary
• Supervise the financial activities of the service department, in particular the invoicing part to ensure everything runs smoothly and is handled in a timely manner.
• You provide support to the parts department and actively participate in further optimizing their day-to-day operational activities.
• You maintain a close relation with our Accounts team, regarding outstanding invoices and overdue payments, in order to guarantee the continuity of the entire service process and activities.
• Actively involved in the entire service admin handling process (Job cards, contracts, quotes.)
• Together with the team, you ensure that questions from customers as well as making and forwarding quotations for maintenance / repair jobs, are followed up and handled quickly and in a professional manner.
• Maintaining track records/scheduling service for Contract customers
• You are very familiar with administrative processes, and your experience means that you critically monitor how everything goes and help to find solutions on how to improve things and to become more efficient.
• Preparation of necessary documents for the weekly & monthly meeting
• Contacting end users both existing and potential in case of service campaigns or promotions
• You will work closely with the Sales service engineer and provide support where necessary.
• Assisting customers by phone, supporting, and providing information is also part of the job. 
• Following up on quotations made for maintenance, repair and / or campaign jobs.
• You are well organized, resistant to stress and willing to assist colleagues where necessary.
• You are eager to learn and are not immediately looking for a 9 to 5 job.
• Create, prepare, and deliver reports to various departments whenever necessary or required.
• You will be part of the service contract department and take on some administrative tasks.
• Organizing, following up and handling warranty claims and provisions.

Qualifications & Experience

• Bachelor degree / Diploma
• 3 to 5 Years of experience in a similar position

Key Skills /Attributes required in the Job:

• Proficiency in MS Office
• Interpersonal skills & Customer oriented
• Well organized and enterprising
• You know very well where to prioritize.
• You have the ability to take on tasks and duties without immediate directions or instructions.