[Hiring] Admin and Executive Assistant Abu Dhabi UAE

­­Position: Admin and Executive Assistant

Date posted: 2024-10-16

Industry: Healthcare

Employment type: Full Time

Experience: 3 years                     

Qualification: Bachelor’s Degree is required

Salary: AED 5000 to 10000

Location: Abu Dhabi, United Arab Emirates

Company: Confidential

Description:

Hiring  Admin and Executive Assistant (Healthcare)

Location: [Abudhabi, UAE]

Job Type: Full-time

Reports to: Executive Leadership (CEO, COO, or Medical Director)

Job Summary:

We are seeking a highly organized and proactive Admin and Executive Assistant with a background in healthcare and experience in the UAE. The ideal candidate must possess a deep understanding of healthcare operations, familiarity with UAE regulations, and the ability to work in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Manage the executive’s schedule, appointments, and meetings, ensuring efficient time management.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Assist in strategic planning and coordinate high-priority initiatives related to healthcare operations.

Administrative Support:

• Maintain office operations, including filing systems, supplies, and equipment.
• Handle office communications, emails, and phone calls, filtering and directing them as necessary.
• Assist in organizing conferences, meetings, and events related to healthcare.

Healthcare Operations Support:

• Coordinate with various healthcare departments, clinics, or hospitals on behalf of executives.
• Assist in the preparation of healthcare-related documents such as patient reports, compliance forms, and regulatory submissions.
• Maintain knowledge of healthcare regulations in the UAE, ensuring compliance and supporting audits.

Travel and Event Coordination:

• Arrange travel itineraries, accommodations, and meetings for executives, ensuring adherence to budget and schedules.
• Organize internal and external events, workshops, and conferences relevant to the healthcare sector.

Project Management:

• Support healthcare-related projects, ensuring timelines are met and resources are efficiently allocated.
• Follow up on tasks assigned by the executive, providing regular updates.

Requirements:

• Proven experience as an Admin and Executive Assistant in the UAE, preferably in the healthcare sector.
• Knowledge of UAE healthcare regulations and administrative processes.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with healthcare management software.
• High level of discretion in handling confidential information.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
• 3+ years of experience in a similar role within the UAE healthcare industry.