[Hiring] Accounts Receivable Specialist REMOTE

­­­­Position: Accounts Receivable Specialist

Date posted: 2025-01-08

Industry: other

Employment type: Full Time

Experience: 2 to 3 year               

Qualification: High school diploma or equivalent

Location: United States, REMOTE

Company: How to MANAGE a Small Law Firm

Description:

Accounts Receivable Specialist required

United States ·

About How to Manage a Small Law Firm

How to MANAGE a Small Law Firm is a fast-growing and highly entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We’ve also been named by Inc as one of the “Best Places To Work”.

We are very much a start-up with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.

Currently we are only able to accept applicants who reside in the following US States: AZ, CO, FL, GA, IL, MD, MI, NC. NJ, NY, PA, TX, VA, WA.

Summary

The Accounts Receivable Specialist position will be the primary contact point of the AR department. This position will be responsible for communicating with Members to collect all past due balances as well as working with the internal team to negotiate any payment arrangements. The position will also need to maintain the various data touch points including the CRM, Accounting, and other related software to ensure accuracy and consistent financial reporting.

Duties/Responsibilities

• Contributing to decisions that delegate member payments and extensions.
• Preparing documents and balances owed to send members to collections agency.
• Operating and contributing to AR meetings independently and relaying appropriate information gathered to Accounts Receivable manager.
• Prepares, posts, verifies and records customer payment and transactions related to accounts receivable import process.
• Addressing and correcting discrepancies in Accounting software related to billing and collections.
• Making appropriate adjustments to all entries in billing software related to the customer billing process.
• Providing prompt, accurate and professional solutions to all accounting member tickets in HTM’s customer service system.
• Manage any daily/weekly/monthly reporting requirements to provide needed reporting to the various internal Teams.
• Handle all EOM processes, review, reporting and assist AR manager with EOM tasks.
• Maintains and updates customer files in accounting software, CRM and proprietary Dashboard system, as necessary.
• Creates reports regarding the status of customer accounts as requested.
• Prepare reconciliations as needed.
• Performs other responsibilities related to receivables or accounting as needed.

Supervisory Responsibilities

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Prior collections experience required.
• Excellent verbal and written communication skills. Proficient in Microsoft Office Suite, particularly Excel
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with fellow employees & customers.
• Excellent organizational skills and attention to detail.

Education and/or Experience

• High school diploma or equivalent required; Associates or Bachelor’s degree preferred.
• At least three to five years of related work experience.

Position Type/Expected Hours of Work

This is a full-time position 40 hours/week

Travel may be required quarterly to the HTM Live Quarterly Meetings for AR tasks and assist Operations Team as necessary

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Responsibilities, and activities may change at any time with or without notice.