[Hiring] Accounts Receivable/Billing Specialist REMOTE

­­­­Position: Accounts Receivable/Billing Specialist

Date posted: 2025-01-04

Industry: other

Employment type: Full Time

Experience: 11 years

Qualification: Bachelor’s Degree holder

Salary: $85K/yr – $125K/yr

Location: Bethesda, MD, United States, REMOTE

Company: ZemiTek LLC

Description:

Hiring Accounts Receivable/Billing Specialist (Remote)

Bethesda, MD

$85K/yr – $125K/yr

ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

ZemiTek is currently seeking an Accounts Receivable/ Billing Specialist that is responsible for the accounts receivable function, including complete set-up and management of contract billing and receivables tracking in the Deltek (CostPoint 8.2) accounting system. The Billing Specialist will liaise with internal and external stakeholders, work independently to meet deadlines, and achieve project goals. The incumbent will work with other technical specialists and administrative staff. The Billing Specialist will provide financial support and will assist with performing accounting oversight to ensure accuracy and compliance with USAID rules and regulations for expenses and will communicate with consultants and vendors regularly. As a member of the team, they will participate in project discussions and financial planning as appropriate and will also assist with other financial functions of the department.

Location Remote with possible in-person meetings in Bethesda office twice a year.

Work Schedule Full-time

• Starting Salary $85,000 – $125,000 a year with the starting salary determined based on candidate’s knowledge, skills, experience, and education.
• Participates in contract kick-off. Sets-up contract in billing system.
• Monitors changes in bill rates, rate escalations, and all work force changes.
• Monitors and updates contract modifications.
• Collects and reviews all cost/billing data for appropriate documentation and approval prior to preparing customer invoices.
• Prepares monthly invoices in accordance with company policy, government regulations, and the requirements of the contract and the Program Manager (PM).
• Provide customer support for billing inquiries and resolving queries efficiently.
• Answers all Project Manager (PM) and client inquiries.
• Maintains all accounts receivable reports, spreadsheets and corporate accounts receivable files.
• Assists Corporate Controller/CFO as necessary.
• Assists in monthly closings and reconciliations.
• Prepares analysis of accounts, as required.
• Conducts contract cost reconciliations or close-outs as necessary.
• May assist with state revenue apportionment for tax, as necessary.

Other Financial Administrative Tasks

• Follow contractual procedures and templates to review and process travel expense reports and vendor invoices for coding, compliance, and accurate calculations, ensure the transaction is fully supported and audit ready. Follow up with consultants and program management staff as needed.
• Submit consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers for payment processing.
• Reconcile travel expense reports and project credit card statements monthly.
• Maintain all payment requests and vendor invoices in applicable assignment folders following project filing structure.
• Maintains Billing Tracker and billing inventory monthly for completeness; works with Controller to ensure revenue posting to close accounting period.
• Liaise with Headquarters Accounting to confirm payment processing and record keeping. Serve as a liaison between ZemiTek Finance and Project Management Team.
• High School diploma and eleven (11) years of relevant work experience, or Bachelor’s degree and at least seven (7) years of relevant experience, or Master’s degree and at least five (5) years of relevant experience.
• Five (5) years’ experience in government contracting, accounting or finance experience in financial management or budget/contract management.
• High proficiency with MS Excel (pivot-table and Excel functions and formulas), Word, PowerPoint, etc.
• High proficiency in billing module and billing worksheets within the Deltek Costpoint (8.2) required.
• Experience with project management, administration, financial reporting, monitoring, procurement, and financial operations on contracts.
• Experience and/or familiarity with international development, foreign assistance programming, and government contracting.
• Knowledge of the FAR, ADS, FTR and other applicable regulations required.
• Knowledge and understanding of generally accepted accounting and internal auditing principles
• Experience in budget formulation, budget management and forecasting and knowledge of multi-source fund management.
• Experience in integration and application of financial management and information systems.
• Superior organizational and time management skills.
• Excellent skills in teamwork and interpersonal communication.

Our application process is quick and easy.

Compensation and benefits are fundamental to any career decision. That’s why at ZemiTek we design our benefits packages to reflect the importance of the work we do for our customers. Our employment benefits include, competitive compensation, health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match and immediate vesting, among many other perks.

ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.