[Hiring] Accounts Payable Specialist REMOTE

­­Position: Accounts Payable Specialist

Date posted: 2024-10-18

Industry: other

Employment type: Full Time

Experience: 2 to 3 year               

Qualification: Bachelor’s Degree is required

Salary: $50K/yr – $70K/yr

Location: United States, REMOTE

Company: Vial

Description:

Accounts Payable Specialist

About the job

Who We Are

Vial is a hyper-scalable biotech company advancing programs into the clinic by leveraging dramatically cheaper trials and computationally designed therapeutics.

Our mission is to reimagine drug development in order to cure all human diseases. We have assembled a talented team of clinical operators, chemists, and innovative thinkers to achieve this vision.

Vial is based in San Francisco, California, and was founded by Simon Burns in October 2020. Since our founding, we have grown rapidly to a team of 100+ employees with over $100 million in funding from leading investors including General Catalyst, Box Group, and Byers Capital.

Vial is rebuilding the infrastructure to advance research. By deploying technology at every step, we are creating a more efficient future for drug discovery.

What You’ll Do

We are seeking an Accounts Payable Specialist with a strong background in accounts payable processes, preferably within a high-growth tech startup. This role is pivotal to our finance and accounting team and will be critical in ensuring effective and accurate accounting operations. The ideal candidate will excel in managing vendor records, payments, and communication, while driving the maintenance of high-quality financial records to ensure the timely delivery of accurate and meaningful financial insights to the leadership team.

Key Responsibilities

• Complete processing of A/P, including entering, reviewing, and coding invoices, auditing financial records to ensure compliance with accounting policies in Ramp, automated AP system.
• Process invoices in multi currencies for multi entities.
• Primary contact in addressing questions/concerns relating to vendor inquiries, as well as corporate liaison between Accounts Payable and other departments.
• Identify, investigate, and resolve purchase order, contract, invoice and payment discrepancies. Review vendors’ statements as they are received.
• Vendor maintenance relating to business registrations and classifications, ACH input and verbal confirmation.
• Assist with month-end close including month-end accruals and corporate credit cards.
• Shapes procurement processes and procedures and helps facilitate employee awareness and adherence to best practices
• Reviews and helps optimize suppliers based on price, quality, selection, service, support, availability and other relevant factors
• Support migration to and operationalization of new ERP system, NetSuite.
• Assist in 1099 reporting and annual financial audit.

What You’ll Bring

• Minimum 2-3 years of relevant experience in accounts payable.
• Solid understanding of accounts payable and basic understanding of accounting policy
• Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• Proven experience in accounts payable or a related field.
• Proficiency in procurement and disbursement software (Ramp and/or Airbase,) accounting software (Xero and/or Netsuite) and Microsoft Excel.
• Excellent communication skills, both written and verbal.
• Strong attention to detail, accuracy and work ethics.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Why You’ll Love Working at Vial

Innate curiosity.

At our core, we embody an insatiable curiosity. Our journey into the realm of clinical trials was ignited by a firsthand understanding of the challenges involved. This innate curiosity drives us to constantly innovate, seek fresh ideas, and bring our vision of reimagining clinical trials to life.

Fostering autonomy.

Autonomy is our guiding principle. We firmly believe that when team members are entrusted with autonomy, they unleash their true potential. Our culture fosters an environment where each individual takes ownership of their domain, empowering them to make a profound impact.

The pursuit of mastery.

We are dedicated to cultivating mastery. We understand the value of honing expertise in a craft. The pursuit of mastery, coupled with a deep sense of pride in one’s workmanship, fuels our unwavering commitment to tackle intricate challenges. At Vial, we foster a culture of highly autonomous professionals, each an expert in their field, collaborating on an immensely demanding endeavor together.

Move fast, stay humble.

Our strength lies in agility and humility. We firmly believe that intellectual honesty and a nimble mindset are the pillars of success. By staying adaptable and open-minded to all solutions, we tackle obstacles head-on, remaining humble in the face of adversity. This enables us to surmount the hurdles that confront us at every twist and turn.

Benefits

• Competitive Equity Compensation
• Health, Dental, and Vision Benefits
• Retirement Savings Plan with Company Matching after 90 Days of Employment
• One time, Remote Office Setup Stipend
• Paid Parental Leave
• Remote-First, Flexible Work Schedule
• Observed US & Canada Holidays (for Canadian employees)
• Unlimited Vacation