24 Oct 2024

[Hiring] Accounts Payable Specialist I REMOTE

Posted in Accounts Finance Audit Jobs By agentqq On October 24, 2024

Position: Accounts Payable Specialist I

Date posted: 2024-10-24

Industry: other

Employment type: Full Time

Experience: 1 to 2 year

Qualification: Bachelor’s Degree holder

Salary: $20/hr – $23/hr

Location: United States, REMOTE

Company: Recruitment via VetJobs

Description:

Accounts Payable Specialist I – Remote

Job Description

Position Summary

With direct supervision, Accounts Payable Specialist processes vendor requests, vendor invoices and employee expense reimbursements in a timely manner, provides administrative and accounting support, and serves as a vendors’ main point of contact for questions related to payments and invoices. Works with team members and manager towards meeting departmental metrics, goals, and objectives.

Essential Functions

Reviews and processes invoices into Workday in an accurate and timely manner and submits for review by Manager. This includes maintaining vendor records and recording timely updates and investigating changes.
Maintains general knowledge of cost centers, spending categories, and budget authorities.
Processes incoming physical and electronic mail; disperses invoices to team members.
Reviews and prepares reconciliations of vendor invoices and statements to include investigation of past due balances on invoices; discusses discrepancies with vendors and reports progress to management. Will assist management with making corrections to accounts when necessary.
Assists with creating new vendors in the system. Ensure accuracy of vendor tax documents.
Participates in various vendor outreach campaigns.
Research invoices for contracts and PO’s; works with functional departments to ensure all required documents are obtained for timely payment.
Provides excellent customer service to all stakeholders, including vendors, facilities, and colleagues.
Escalates issues with Accounts Payable Manager and budget authorities when appropriate.
Has a clear understanding of the AP Process and internal policies for disbursements and expenses.
Other duties as assigned.

Additional Qualifications/Responsibilities

Education & Experience:

Associate degree in Business Administration or Accounting, or related field, or one (1) to two (2) years’ relevant experience in an account payable and/or accounts receivable role using Enterprise Resource Planning (ERP) software within a medium to large sized organization, or related activities.

Competencies/Technical/Functional Skills

Ability to participate as an active team member of department and organization and work toward a common goal.
Ability to maintain job related, social, organizational, and ethical norms.
Accepts personal accountability; supports honesty and respect towards others, the company, and oneself.
Develops new insights into situations; encourages new ideas and innovations.
Ability to modify work approach to achieve a goal; open to change and new information; adapts to new information, changing conditions or unexpected challenges.
Basic knowledge of accounting principles, practices, and processes as it relates to accounts payable.
Proficient in prioritizing work to meet deadlines; maintains flexibility in the work environment in accordance with the organization’s values.
Ability to safeguard information; strong integrity, professionalism, good judgment, and problem-solving skills.
Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, and Outlook.
Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community listening sensitively, adapting communication to audience, consistently open, honest, and candid when communicating with others. Demonstrated written communication.
Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures across a remote organization.