[Hiring] Accounts Payable & Receivables Clerk REMOTE USA

­­­­Position: Accounts Payable & Receivables Clerk

Date posted: 2025-05-12

Industry: other

Employment type: Full Time

Experience: 3 to 5 year               

Qualification: Bachelor’s Degree holder

Salary: $58,000 – $73,000 annually

Location: Peyton, CO, United States, REMOTE

Company: Minga Education Group

Description:

Hiring Accounts Payable & Receivables Clerk

Peyton, CO

Title: Accounts Payable/Accounts Receivable Clerk

FLSA Status: Non-Exempt

Type: Full-Time

Compensation: $58,000 – $73,000 annually

Reports To: School Finance Manager

Location: Remote (must reside in Colorado)

About Us

We are a small non-profit organization based in Colorado, passionate about helping charter schools succeed. Our primary goal is to assist schools in optimizing their business, human resources and financial functions.

We strongly believe that working collaboratively with schools and supporting their essential back-office functions can help them focus on their core mission of educating students. We understand that schools face many challenges, and our team is committed to helping them overcome these challenges by providing tailored solutions.

As an employee of Minga Education Group, you will be part of a small, passionate and dedicated team committed to making a positive impact on the education sector.You will have the opportunity to work with a diverse group of schools and make a meaningful contribution to their success. We are committed to providing a supportive and collaborative work environment that fosters growth and professional development.

Job Overview

We are seeking a highly organized and detail-oriented Accounts Payable/Accounts Receivable Clerk to support our growing network of independent charter schools. The ideal candidate will have a strong background in accounts payable and receivable, assisting in month-end reconciliation and file management. This role will report directly to the School Finance Manager. We are a small organization that is growing quickly, and we want to find the right person to grow with us.

Responsibilities

    Accounts Payable (AP) and Accounts Receivable (AR) Processing:

• Daily entry and monitoring of Accounts Receivable and Accounts Payable transactions for multiple charter schools
• Ensure proper documentation, coding, and approval is present for all transactions
• Process payments as necessary through Melio system
• Processes Purchase Orders as necessary.
• Ensure accuracy and timeliness in processing invoices, payments, and collections.
• Monitor accounts to ensure payments are up to date and discrepancies are resolved promptly.

    Vendor and W-9 Management:

• Maintain and update vendor files, including W-9 forms and vendor contracts.
• Ensure proper vendor bid procedures are followed
• Ensure compliance with IRS regulations and organizational policies regarding vendor documentation.

    Communication and Collaboration:

• Excellent customer service with internal and external stakeholders
• Liaise with school administrators and vendors to resolve billing issues and discrepancies.
• Collaborate with the School Finance Manager and other team members to streamline processes and improve efficiency.

    Compliance and Policy Adherence:

• Adhere to organizational policies and procedures related to financial transactions and data management.
• Assist in audits and compliance reviews as needed.

    Support and Training:

• Provide support and training to school staff on financial procedures and best practices.
• Assist in the implementation of new financial systems or processes as directed.

    Other Duties:

• Perform other duties as assigned in support of the finance function or organizational priorities.

Basic Qualifications

• Proven 3-5 years experience in accounts payable/receivable or related financial roles.
• Strong organizational skills with high attention to detail.
• Proficiency in Quickbooks Online, Microsoft Office Suite (especially Excel) and Google Suite.
• Experience working with multiple clients or accounting divisions.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to travel to various locations along the Front Range as needed

Preferred Qualifications

• Familiar with Colorado Department of Education Chart of Accounts
• Colorado school or district experience

Benefits

• 100% employer-paid employee health, dental and vision
• 401k: 100% match up to 5% of compensation
• Flexible work environment
• Focus on outcome not hours
• Small, dedicated team
• 18 days paid time off annually

To apply, please submit your resume, cover letter, and a list of three professional references. In your cover letter, please highlight your relevant experience, soft skills, and why you are passionate about joining our team.

Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a biometric background check, which will require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:

• Convictions for violent crimes, such as assault or domestic violence.
• Convictions for offenses against children, including abuse or endangerment.
• Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.
• Certain felony convictions, depending on their nature and recency.
• History of certain misdemeanors that may raise concerns about a candidate’s suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria.

Verification of Qualifications: You will be asked to provide verifiable proof for roles that demand specific qualifications or certifications (such as teaching credentials). We also conduct reference checks to validate your professional history and qualifications.

Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.