[Hiring] Accounts Payable (AP) Accountant Dubai UAE

­­­­Position: Accounts Payable (AP) Accountant

Date posted: 2025-04-25

Industry: Contracting

Employment type: Full Time

Experience: 5 year                       

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Accounts Payable (AP) Accountant – Contracting Company

Job Purpose:

The AP Accountant is responsible for managing the company’s payables to suppliers and subcontractors, ensuring accurate and timely processing, reconciliation, and reporting of all supplier-related financial activities. This role plays a crucial part in maintaining strong relationships with suppliers and ensuring the financial integrity of project expenditures.

Key Responsibilities:

Supplier Reconciliation:

• Regularly perform reconciliation of supplier statements with the company’s ledger.
• Identify and investigate discrepancies between supplier records and internal records.
• Ensure all liabilities are correctly recorded and reconciled to supplier balances.

Invoice Management and Booking:

• Receive, verify, and book supplier invoices into the accounting system in line with company policies.
• Match purchase orders (PO), delivery notes (GRNs), and invoices to ensure three-way matching.
• Ensure proper cost center and project allocation during invoice entry.

Missing Invoice Reporting and Follow-up:

• Track and report any missing or pending supplier invoices.
• Coordinate with procurement and site teams to follow up on missing documentation (e.g., delivery notes, POs).
• Maintain a log of pending issues and ensure timely resolution.

Approval Coordination:

• Route invoices for proper internal approvals as per the company’s delegation of authority.
• Follow up on delayed approvals and escalate when necessary.

Supplier Communication and Invoice Collection:

• Coordinate with suppliers to collect original invoices and resolve any invoice-related issues.
• Maintain good supplier relationships and respond to queries professionally and timely.

Accruals and Month-End Closing:

• Ensure all supplier bills are accounted for before month-end closing.
• Prepare accruals for invoices not yet received but related to delivered goods/services.
• Compliance and Documentation:
• Ensure adherence to company accounting policies and relevant regulatory standards.
• Maintain accurate and organized records of all AP documents for audit and internal controls.

Reporting and Analysis:

• Generate AP aging reports and supplier outstanding balances.
• Assist in cash flow planning by providing forecasted payment schedules.
• Support audits by providing required supplier data and documentation.

Skills and Qualifications:

• Bachelor’s Degree in Accounting, Finance, or a related field.
• Minimum 3-5 years of AP experience, preferably in the construction/contracting industry.
• Familiarity with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).
• Strong reconciliation and problem-solving skills.
• Ability to manage time effectively and meet tight deadlines.
• Good communication and coordination skills with internal and external stakeholders.