Executive Secretary Assistant Dubai UAE

Position: Executive Secretary Assistant

Date posted: 2021-02-08

Industry: other

Employment type: Full Time

Experience: 2 to 4 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Executive Secretary Assistant Vacancy in Dubai

• Maintain Chairman’s calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions registration, take dictation and draft business letter, prioritize matters and handle accordingly,
• Screen incoming calls external and internal, assist guests; clients, make travel arrangements, prepare itineraries and ensure confidentiality of the data at all levels.
• Manage business email and respond effectively on his behalf.
• Manage (Vehicles, Family Visas, Medical and Utility Bill, etc.)
• Actively manage social media pages on Chairman’s behalf.
• Sales Support
• Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements.
• Follow up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production, and Maintenance.
• Prepare Invoicing and follow up collection.
• Admin and Operations
• Act as custodian of the office.
• Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
• Work closely with key departments such as Finance, Human Resources, IT, Production, Stores, Prints, Maintenance, Sales, and Legal Department for daily, weekly and monthly meetings.
• Anticipate and execute any other duties, including functional responsibilities and special projects assigned.