[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: September 29, 2025
Industry: Cryptocurrency / Media / Corporate Services
Employment Type: Full Time
Experience: 3+ years in executive support or operational roles
Qualification: Diploma/Degree/Certificate
Location: United States — REMOTE
Company: BTC Inc
Description:
BTC Inc is the parent company of Bitcoin Magazine, The Bitcoin Conference, and Bitcoin for Corporations. Our mission is Hyperbitcoinization — promoting Bitcoin as the world’s preferred monetary network. We focus on solving complex problems, developing innovative products, and creating services to onboard billions into a more accessible, borderless, and inclusive financial future. If you thrive in fast-paced environments and enjoy tackling challenging problems, this mission will be both inspiring and rewarding.
The Executive Assistant will act as the operational backbone for our Chief of Staff and leadership team, ensuring they can focus on high-impact decisions. You will anticipate needs, coordinate key conversations, and act as a trusted partner to bring clarity and alignment across the organization. Your work will ensure initiatives progress smoothly, enabling our leadership to drive BTC Inc’s ambitious mission forward.
Key Responsibilities:
- Manage complex calendars across multiple time zones, ensuring leaders are prepared and focused.
- Coordinate executive meetings, investor roundtables, international meetups, and leadership off-sites, handling agendas, logistics, and follow-up.
- Draft, edit, and send communications on behalf of executives, serving as a liaison with external stakeholders.
- Manage high-volume inboxes, review reports and agreements, and prepare presentations, memos, and other executive materials.
- Plan detailed travel itineraries for domestic and international trips, including contingency plans.
- Oversee logistics for executive events, dinners, and multi-day gatherings, ensuring all details are covered.
- Provide general office and operational support, including catering, expense tracking, and vendor coordination.
- Maintain comprehensive records, track deliverables, and ensure deadlines are met across departments.
- Support relationship-building efforts with industry leaders, investors, and partners through coordinated outreach.
- Conduct market research and prepare briefing materials on industry trends, competitors, and strategic opportunities.
- Communicate proactively with teams, surface blockers, and drive follow-through.
- Identify opportunities to streamline systems, improve workflows, and enhance operational efficiency.
- Navigate ambiguity confidently, solving problems before escalation and staying ahead of team needs.
Qualifications & Skills:
- 3+ years as an executive assistant or operational support in a fast-paced, high-growth environment.
- Proven ability to support multiple leaders simultaneously with accuracy and reliability.
- Strong written and verbal communication skills, professional and confident.
- Experienced in organizing well-executed gatherings, from team dinners to leadership offsites.
- Proficient in Google Workspace, Slack, Zoom, Notion, and travel platforms.
- Trusted with sensitive information, handling it with discretion.
- Detail-oriented, organized, diplomatic, and proactive.
Why Join Us:
- Unlimited Vacation
- Company MacBook
- Health, Dental, and Vision Benefits
- Remote First / Flexible Schedule
- 100% Paid Life Insurance and Disability
- Work alongside a talented, fast-paced team
- Opportunities to network with industry leaders
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
